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Level 2

Bill-Pay Vendor/Contractor for time worked

In Quickbooks Desktop, if you went to Create a Bill and selected a Vendor (contractor) that had time entered, the system would give you a popup 'Pay for Time Worked' 'This name has time data in the company file. Do you want this check or bill to represent time worked? YES or NO.  If you selected YES, you got another popup for Select Time Period.  You then selected the date range and OK.  Any time for this vendor auto-populated the Items grid. 


Can I get this to work in Quickbooks Online? 

2 Comments 2

Bill-Pay Vendor/Contractor for time worked

Good day, bdesilva.


Thank you for the screenshot you've provided. For now, the option to auto-populate the information from a weekly/single timesheet to a bill is unavailable in QuickBooks Online.


For now, we can manually create the bill and pull up the Recent/Edited Time Activities Report for reference. We'll have to multiply the number of hours by the hourly rate you pay your vendor. If the timesheet entries are billable, the Amount column will show what you are charging to your vendor. You can follow the step that I've listed below.


Accessing the report:


  1. Select Reports from the sidebar menu.
  2. Enter Time Activities by Employee Detail in the search bar.
  3. Click Customize.
  4. Select a time period under Time Activity Date and adjust the dates or enter the date range in the fields.
  5. In the Filter section, from the Employee drop-down list, check the vendor name.
  6. Hit Run Report.


Creating a bill


  1. Click the + New icon in the left panel and choose Bill.
  2. From the Vendor drop-down menu, select the appropriate vendor.
  3. Enter the necessary information.
  4. Hit Save and close.


While this isn't available in the program, I'd suggest submitting feedback within your QuickBooks Online (QBO) account. This way, it goes to our product developers to help improve your experience while using the program. Here's how. 


  1. Go to the Gear icon at the upper right and select Feedback under Profile.
  2. Enter your comments or product suggestions. You can also attach a screenshot or file to combine them all. 
  3. Click Next.
  4. You'll be provided a list of suggested help articles related to your comments. You can read through them or choose Skip and send message.
  5. Select the appropriate category from the drop-down menu.
  6. Tap Send message.


To know more about how timesheet works in QuickBooks Online, check the following resources. These will provide you with steps on how to set up and manage time in the program: 


Turn on and set up time tracking in QuickBooks Online.

Track and manage timesheets in QuickBooks Online.


Please know that you can always get back to us whenever you have other concerns or questions. The Community is always around to help you. Have a nice day!

Level 2

Bill-Pay Vendor/Contractor for time worked

You can’t improve without finding out what you’re doing now. After all, many processes are so organic, you don’t always question them. Even if it’s just a few steps you jot down on a napkin, it will help you pin down how you review and make vendor payments of contractor invoices. Include notes about how long you feel each step takes and the areas that frustrate you the most.

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