Booking a transaction

Hi there, Grissom. I'm here to assist you in recording the reimbursement you've received from your clients. 

It appears that you're recording a billable expense for your client. If you're using QuickBooks Online Plus and Advanced, you can create a billable expense to link the expense to the invoice. However, if you're using Essentials or Simple Start, I'll outline below the process to manually record the reimbursement.

Yes, you can record the payment as income. However, since this is a billable expense charge, you'll have to track it separately from your company's other types of income. That said, create a service item for the billable expense charge first. 

Here's how:

1. Hover over the Sales menu, then select Products & services. 
2. Click New, then tick Service. 
3. In the Name column, input "Billable Expense Charge" or an appropriate name. 
4. Enter a Sales price/rate with the amount of the expense for the materials bought.
5. In the Income account drop-down list, choose the Billable Expense Income account. 
6. Hit Save and Close.

 
After this, create an invoice and select the billable expense charge as a line item. Then, utilize the receive payment feature to record the payments. 

I'd still recommend consulting your accountant to ensure the accuracy of your books. If you don't have one, you can find a professional through this link: https://quickbooks.intuit.com/find-an-accountant/. 

Moreover, here are some articles you can check out to manage your transactions in QuickBooks Online: 

• Learn the difference between bills, checks, and expenses. 
• Choose between cash and accrual accounting methods. 
• Email receipts and bills. 

I'm still around to help if you have follow-up queries about recording reimbursements. You can add a comment down below. 

Hi Grissom, 

Hope you’re doing great. I wanted to see how everything is going with your concern about the recording of reimbursement. Was it resolved? Do you need any additional help or clarification? 

If you do, just let me know. I’d be happy to help you at any time.

Looking forward to your reply. Have a pleasant day ahead!