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Can you pay two bills from two different A/P accounts on one check? (Through the "Pay Bills" function)

I am paying an annual lease for some pianos. I accrued the interest from January to June, so I have an Interest Payable account. I also have my Piano Lease account, which is the A/P account with the loan balance where my principal will be deducted from. When I go to the "Pay Bills" function, under A/P accounts, there is the Interest Payable account and the Piano Lease account. I want to write one check that includes the interest payable and principal amount, but through the "Pay Bills" function on QB, it requires me to print two separate checks. 

 

I hope this made sense, and I would love any help! Thank you!

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Best answer 12-12-2018

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QuickBooks Team

Re: Can you pay two bills from two different A/P accounts on one check? (Through the "Pay Bills" ...

Hi there, NonProfit

 

QuickBooks does not allow two A/P accounts on a single transaction. You might want to consider printing a separate check for the other payable account. 

 

Other workarounds are also discussed here: Warning You Cannot Use More Than one AR Or AP Account In The Same Transaction.

 

Visit us again in the QuickBooks Community if you need more help. See you around. 

 

5 Comments
QuickBooks Team

Re: Can you pay two bills from two different A/P accounts on one check? (Through the "Pay Bills" ...

Hi there, NonProfit

 

QuickBooks does not allow two A/P accounts on a single transaction. You might want to consider printing a separate check for the other payable account. 

 

Other workarounds are also discussed here: Warning You Cannot Use More Than one AR Or AP Account In The Same Transaction.

 

Visit us again in the QuickBooks Community if you need more help. See you around. 

 

Established Community Backer ***

Re: Can you pay two bills from two different A/P accounts on one check? (Through the "Pay Bills" function)

You would need to split the Bill, because first, the Bill is already in One AP account. The entire Bill balance is in that account. Never Pay from a different AP, because that will leave the unpaid  bill is one AP and the Negative AP in the other account.

 

It seems what you really need is Class Tracking, not more AP accounts. Open Help and read about Class tracking. You avoid micro-managing by more accounts, if you use Class Tracking as the cross-reference, instead.

Established Community Backer ***

Re: Can you pay two bills from two different A/P accounts on one check? (Through the "Pay Bills" function)

Oh, here is your error: "I also have my Piano Lease account, which is the A/P account with the loan balance where my principal will be deducted from."

 

That Total Balance is not AP; that is a different type of Liability. That is either Short Term (one year) or Long Term Debt. That is not AP. AP = current and revolving Purchase Balances that you did not yet pay for. Example: You are allowed to ship Music whenever you want it, and have to pay them Monthly = enter a Bill with each music delivery. Then you Pay Bills and select everything for the cycle that you are paying.

 

And Credit Card is not AP, either. Mortgage is not AP. These are all different types of Liability, not AP.

Not applicable

Re: Can you pay two bills from two different A/P accounts on one check? (Through the "Pay Bills" function)

In regards to the above questions...how to pay two bills from two different A/P accounts on one check to same vendor....how do you do this?

Established Community Backer ***

Re: Can you pay two bills from two different A/P accounts on one check? (Through the "Pay Bills" function)

@bsff

 

When you enter a bill, that Bill is assigned to an AP account. You cannot put one bill into one AP account, then try to pay it as multiple AP accounts, because it doesn't exist as a balance in the Other AP account.

 

If a bill needs to be split into two AP accounts, by definition this is Two Bills. Or, you use Class tracking, not micro-managing more accounts.

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