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Level 2

Change Bill Payment to a Regular Check

When we first starting using QuickBooks Desktop Nonprofit Edition here at the church in January, I thought we would enter bills to be paid and then pay accordingly.  However, those bills and payments mess with some reporting and confuse the recipients of the reports.  I'd like to go back and change the few bill payments, and corresponding checks that pay them, to just regular "written" checks.  Is there any way to do that?  Suggestions and advice appreciated.



Lisa in The Lowcountry

1 Comment 1
Community Champion

Change Bill Payment to a Regular Check

While the accrual of expenses and payment of bills should not confuse anyone who has their own home and pays utility bills , the process of entering them to pay later is how even Amazon and WalMart work.  The procedure is the same whether the "company" reports accrual or cash basis and maybe all you need do is change the reports output to either include  (accrual) or exclude (cash) unpaid bills.


The advantage of entering bills, and you can tell your report recipients I said so, is to keep track of what you owe and to whom and be able to know how much money you need to bring in to cover your bills.


A Bill Payment check cannot be changed into a regular check and a regular check cannot be assigned to a Bill.  Your only option is to create a copy of the bill payment with the proper expense (you cannot make a copy and then edit, either) and then delete first the bill payment check and then the now unpaid bill.



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