We paid a vendor 2 checks but there was no bill. I am retroactively adding bills and applying the respective payments in an effort to clean our books.
The issue is that the amount we paid the vendor was more than we should have, so when I try to add the checks to the bill in the bill payments section, I am unable to proceed.
There is an empty field on the top left with no label which I think may be used to add the difference between what we paid and the amount on the bill. If so, do I put negative or positive amount?
I'm sure there's a logical reason for this that I am missing, but in the "payment" field for the bill, why can't I enter the total amount paid if it's higher than the bill amount and simply have a credit (is that the right word if the vendor owes us money?) to apply to a future bill?
I can provide you some details on how to connect your check transactions with the bills you created for your vendor. Let's get started!
Click the Plus Icon.
Select the name of the Vendor.
You have the option to create separate bills for each invoice you've receive from your vendors or you can create 1 bill for all the invoice you've received.
Click Save and Close.
Apply check as Bill Payment.
Go to the Expense tab.
Look for the name of the vendor.
Click Make payment on the Actions column of the bill you've created.
Enter the amount of the check you've paid to the vendor.
On the right corner of the scree, click Add on the Bill that pops-out when you selected the name of the vendor.
Manually change the amount on the Payment column. 8. Click Save and Close.
That should do it! As soon as the check transactions you've paid are posted on your bank, and downloaded into QuickBooks. You can now match the downloaded check transaction to the Bill Payment you've recorded.
Thanks but this unfortunately does not answer my question. I know how to apply a check to a bill. My question was specific to a situation I've discovered where the checks already posted, were not matched to the bill, and are for more than the bill amount. Making it not possible to add the full amount of the check to the bill. but I think I've since figured it out