Showing results for 
Search instead for 
Did you mean: 
Level 1

Default Account for Vendors

On my old desktop version of QB I was able to have a default account for vendors. So every time I entered an expense, I typed the vendor's name and the account filed would filled out automatically with the default account. That doesn't happen with QB Online. Is there a way to set that up? Thanks

Level 15

Default Account for Vendors

the actual setting that is in desktop is not in QBO, but you can sort of emulate it, but IMO it actually turns out to be more of a pain since it affects everything


in company settings advanced I think, you can set it to prefill with previous entered transactions, like the desktop setting.  that will pull up the last expense account used for that vendor as well as the last amount, which you will need to overwrite.  But as I said it also pulls up last transaction for invoices, sales receipts, bills, etc etc


Level 1

Default Account for Vendors

I just switched from Quickbooks Desktop as well. This really, REALLY, REALLY needs to be implemented as a future feature for Quickbooks online. It saves us time entering transactions as well as training new bookkeepers. 


Default Account for Vendors

Hello, KentAero.

I can lend a hand in setting up a default account for vendors when creating expenses in QuickBooks Online.


As our Community Backer Rustler stated above, you can turn on the option to pre-fill forms with previously entered content on your Account and Settings section. This way, QuickBooks will remember the previous information that you used for expenses and will continue to use that information unless you change it.


Here's how:


  1. Click the Gear icon at the upper right corner choose Account and Settings.
  2. Select the Advanced in the left panel and go to Automation.
  3. Select the Pre-fill forms with previously entered content.
  4. Hit Save.
  5. Click Done.





You may find these articles helpful:


For account-related discussion, feel free to reach out to our QuickBooks Online Support.


  1. Sign in to your QuickBooks Online Company.
  2. Click (?) Help at the upper right corner.
  3. Select Contact US on the pop-up.
  4. Enter a brief description of your concern then hit Continue.
  5. Click Get a callback.
  6. Enter your contact information.
  7. Select Call me.

That's it. Let me know if you have any other concerns about vendors in QuickBooks. Have a great rest of your day.

Level 1

Default Account for Vendors

Agreed! I would love to see this feature added in QBO. I'm very surprised it's not, considering it is an option in QBD.

Need to get in touch?

Contact us