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Level 1

Default Account for Vendors

On my old desktop version of QB I was able to have a default account for vendors. So every time I entered an expense, I typed the vendor's name and the account filed would filled out automatically with the default account. That doesn't happen with QB Online. Is there a way to set that up? Thanks

9 Comments
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Level 15

Default Account for Vendors

the actual setting that is in desktop is not in QBO, but you can sort of emulate it, but IMO it actually turns out to be more of a pain since it affects everything

 

in company settings advanced I think, you can set it to prefill with previous entered transactions, like the desktop setting.  that will pull up the last expense account used for that vendor as well as the last amount, which you will need to overwrite.  But as I said it also pulls up last transaction for invoices, sales receipts, bills, etc etc

 

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Level 1

Default Account for Vendors

I just switched from Quickbooks Desktop as well. This really, REALLY, REALLY needs to be implemented as a future feature for Quickbooks online. It saves us time entering transactions as well as training new bookkeepers. 

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Moderator

Default Account for Vendors

Hello, KentAero.

I can lend a hand in setting up a default account for vendors when creating expenses in QuickBooks Online.

 

As our Community Backer Rustler stated above, you can turn on the option to pre-fill forms with previously entered content on your Account and Settings section. This way, QuickBooks will remember the previous information that you used for expenses and will continue to use that information unless you change it.

 

Here's how:

 

  1. Click the Gear icon at the upper right corner choose Account and Settings.
  2. Select the Advanced in the left panel and go to Automation.
  3. Select the Pre-fill forms with previously entered content.
  4. Hit Save.
  5. Click Done.

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You may find these articles helpful:

 

For account-related discussion, feel free to reach out to our QuickBooks Online Support.

 

  1. Sign in to your QuickBooks Online Company.
  2. Click (?) Help at the upper right corner.
  3. Select Contact US on the pop-up.
  4. Enter a brief description of your concern then hit Continue.
  5. Click Get a callback.
  6. Enter your contact information.
  7. Select Call me.

That's it. Let me know if you have any other concerns about vendors in QuickBooks. Have a great rest of your day.

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Level 1

Default Account for Vendors

Agreed! I would love to see this feature added in QBO. I'm very surprised it's not, considering it is an option in QBD.

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Level 1

Default Account for Vendors

This is a great work-around but it wouldn't be necessary if QBO did not restrict these accounts to just Expense accounts.  I have several clients with multiple loans and it would be great if we could pick the specific loan account as the default. 

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Content Leader

Default Account for Vendors

Good morning, chtaccounting.

 

Thanks for following up on this thread.

 

I can see how having different options and default accounts for vendors or loans would be helpful in QuickBooks Online. I'll be sure to pass your suggestion along to the Product Development Team for review. 

 

You can keep an eye out for these types of updates by viewing the QuickBooks Blog

 

Please feel free to reach back out if you have any other questions. Take care!

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Level 1

Default Account for Vendors

I love that this has been implemented now, but it be even cooler if it could be booked to a COGS account.

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QuickBooks Team

Default Account for Vendors

Hi there, @KnechtBS

 

Thanks for following the thread. You're right, it would be cooler if it could be booked to a COGS account. 

 

I'll go ahead and submit this suggestion to our product development team too. This way, the ability to have a default COGS account can be considered in a future update. In the meantime, as mention by my colleague above, feel free to check out our Blog Site to follow our latest happenings and updates. 

 

Additionally, you see our QuickBooks Tutorials page to learn more about QuickBooks with quick how-to videos.

 

Please let me know if there is anything else that I can do for you. I'm happy to help you every step of the way. You can reach out to the Community at any time. We're here for you. Enjoy the rest of your day! 

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Level 1

Default Account for Vendors

Definitely agree with the last person --- having the ability to have default CGS accounts be an option in the vendor set-up is necessary.  It is available for all the other expenses, why not CGS.

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