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Level 4

Deposits

Good morning,

Since we are a small branch of a larger organization, we are not using qkbks desktop exactly as intended. 

When we receive funds they have been entering them directly in the check register. I know.....

Now they are looking to create various reports so I have been entering purchases in PO and processing them. But for the deposits (contributions etc.) should we be entering in Receive Deposits , then Record Deposits in order for any incoming funds to show up on reports down the road?

Thank you!

Laurie

PS: I am enjoying learning this program very much!

Solved
Best answer October 24, 2018

Best Answers
Highlighted
Level 4

Deposits

Totally awesome! All you mentioned makes sense and I will, by all means, review the links you forwarded. Thank you very much!

I am going to post one more question about reports and them get to reading!!!

Thanks again, Laurie

View solution in original post

6 Comments
Highlighted
Moderator

Deposits

I’m happy you’ve enjoyed learning how QuickBooks Desktop works, LSE!


Let me share a few things about the Accounts Payable (A/P) and Accounts Receivable (A/R) workflows.


You’re correct. When tracking goods and services you’ve ordered, you’ll have to create purchase order, receive inventory, enter bills against inventory, and pay bills.


To learn more about A/P workflow, check out this article: Accounts Payable workflows in QuickBooks Desktop.


When receiving deposits, you can directly enter them in the check register. However, we recommend using the Receive Payments feature if you’ve created an invoice for it. Then, deposit it in the Record Deposits/Make Deposits screen.


Here's a relevant article that can guide you about recording customer payments: Accounts Receivable workflows in QuickBooks Desktop.

 

These workflows can be seen in the QuickBooks Desktop Home Page too. Just click the Company menu and select Home Page.

 

You can also visit the QuickBooks Desktop User Guide 2018 for the step by step guide on how to do various tasks in QuickBooks.

 

That's it. I'd be more than happy help if you have more questions about QuickBooks. Have a great day!

Highlighted
Level 4

Deposits

Totally awesome! All you mentioned makes sense and I will, by all means, review the links you forwarded. Thank you very much!

I am going to post one more question about reports and them get to reading!!!

Thanks again, Laurie

View solution in original post

Highlighted
Level 1

Deposits

I am unable to make my deposits for checks in number order. How can i fix this?

 

Highlighted
QuickBooks Team

Deposits

Hi there, @Tammy68.

 

I'd be glad to help you sort your deposits by check number in QuickBooks Desktop (QBDT).

 

If you're referring on the deposits under the register, you must sort the transactions by Number/Ref to make the deposits in the number order. Let me show you how.

 

  1. Go to the Banking page.
  2. Select Use Register.
  3. Select your bank/account.
  4. Click OK.
  5. Click the drop-down arrow beside Sort by at the lower left side of the page.
  6. Select Number/Ref.a6 sort by number.PNG

To learn more about bank deposits in QBDT, you may check this article: Deposit customer payments.

 

You can also visit our Help articles for your reference: Help articles for QuickBooks Desktop.

 

Please don't hesitate to add a post/comment below if you're referring to something else and if you have any other deposits concerns. I'll be always here to help you!

Highlighted
Level 1

Deposits

Now what about if in this case, I don't have nothing, just my bank statement, how would I record them then?

Highlighted
QuickBooks Team

Deposits

It’s great to see you in the QuickBooks Community, raulp23.


I have good news to share. You have the option to manually input the transactions or use the IIF feature to record transactions.


For manual recording, you can use the Write Checks feature. I have a few easy steps to accomplish this task.

 

  1. Go to the Banking menu at the top menu bar, then select Write Checks.
  2. Choose the account where the money will be taken from.
  3. Select the correct payee and the date when you issue the check.
  4. Enter the amount.
  5. Fill in the remaining field boxes, then click on Save & Close.

For visual check out the following screenshots.

 

old.png old.1.png


In regard to the IIF file, you can use the sample file to practice or as a template for importing transactions into QuickBooks. This allows you to play around without affecting the actual data.

 

For the step by step process on how to download the sample file, follow this link and proceed directly to the Download and install the .IIF import kit section.


The information I provided should help record your bank data into your company file.


Stay in touch if you have further questions about entering transactions in QuickBooks. I’ll be right here to answer them.

 

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