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Level 1

Duplicate bill and payment

converted to QBO in Sept. -noticed mistake on old file from August ( had not caught before) of duplicate bill and payment on same day for state tax. How do I delete both old bill and old payment. Do not connect bank account- no reconciling issues.

3 Comments 3
Level 15

Duplicate bill and payment

You have no reconciliation issue, because you have had a duplicate banking expense that never cleared the bank. So, banking has the wrong details, and you would notice this when you Reconcile for your August or Sept statement, that this one entry still is Uncashed, as you reconcile to each statement. Not Connected, means you still should be reconciling to statements. Not Connected = You just have no early verification that the bank has processed something.


You don't need to Make a bill just to pay it for that same date. That is check expense.


You didn't tell us which type of State Tax this is. Payroll tax is never a Bill, first.


You can delete the bill and the check, which seems likely you never printed it and did not use an actual Paper Check # for this. But you might evaluate that this likely never was AP, either.

Level 1

Duplicate bill and payment

I have a similar situation, where a bill and payment were applied and an expense was also posted for the same bill, so my bank account shows the duplicate expense as an uncleared item. I could process a journal entry to offset the expense and bank, but the vendor history will still be incorrect with 2 bills and payments showing instead of 1. Since it's in a closed period I can't delete the bill and payment. Is there a way to process a vendor credit and apply it to the bank to reconcile?

Not applicable

Duplicate bill and payment

Thank you for joining the thread, @llehane.


I'm here to help guide you in the right direction with your duplicate bills and payments.


The only way to fix this is to undo your previous reconciliation and delete the duplicate transactions. You can refer to this article for more details: How to unreconcile a transaction or undo a reconciliation.


Processing a vendor credit is not advisable because this will mess up your Profit & Loss report. 


Should you need other references for future use, you can visit our help site: Help articles for QuickBooks Online.


This should help set you on the right track. As always, please let me know if you have other questions about your bills and payments. I'm here to help.

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