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Level 2

How can I change deposit dates on batch deposits?

I made several entries to play catch up with my books when we first bought QB desktop. In doing so, I made errors with the dates of my deposits. I received the payments on the correct dates; however, when I went in to make the deposit, it automatically put them all on the earliest payment date. So I now have a handful of deposits recorded that contain payments from a wide range of dates. 

 

One example: Deposit is dated 8/16/19 in check registry; however, it includes payments that were actually deposited into the bank on 12/23, 10/9, 9/30, and 9/17.  

 

I've mapped all of these deposits out and know exactly which ones need to be updated to reflect the correct date and thus correct deposit amounts that will match with my bank. Question is, can I actually go in and make these edits or do I just have to start all over with these deposits?  Fortunately, I haven't made this error since I first started with the software last fall, but I don't have near enough experience to be able to troubleshoot this one on my own. 

 

Thanks! 

5 Comments
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Moderator

How can I change deposit dates on batch deposits?

@JLWaits Thank you for joining community.

 

Great question!  To start, can you tell me if the deposits were recorded manually or were they brought in from the merchant service deposits screen?

Highlighted
Level 2

How can I change deposit dates on batch deposits?

I received the payments linked to the invoices, then went to the deposit screen to make the deposit from those received payments. Instead of making the deposits a day at a time, I selected all and it applied the oldest payment received date to all.  Does that help explain more? 

Highlighted
Moderator

How can I change deposit dates on batch deposits?

@JLWaits Thank you for that information.

 

If you are processing payments through e-invoices, the area you should be adding payments and deposits from is the Merchant Services Deposits screen within your QuickBooks account.

 

You can delete the deposits manually recorded in QuickBooks and bring in the transactions pending in the merchant service deposits list.

 

Here's how to delete the manual deposits made:

  1. Log in to your QuickBooks file.
  2. Find the deposit to delete.
  3. From the main menu click Edit.
  4. Select Delete Deposit.
  5. A window will ask if you wan to delete transaction, click OK.

The original deposit will be deleted and deposits will move back to the make deposits list.

 

To add online payments and deposits to QuickBooks, you will need to click on the Record Merchant Services Deposits icon from your home screen.

 

From this screen you will have access to add online payments under the Add payments to record tab, you can also bring in deposits and fees under the Pending for deposit tab.

 

 

Following this process will ensure your payment and deposit dates will be correct.

 

Let me know if this helps.

 

 

 

Highlighted
Level 2

How can I change deposit dates on batch deposits?

Hi there, 

 

Are these instructions for QuickBooks Desktop? I haven't seen the Merchant Deposit Screen that you snipped below in Desktop. 

 

When I receive a payment, I go into the Receive Payment screen, input the information and record. Then I move to the Record Deposit screen and select the deposits and record them into the Check Register.  The problem I have is I received multiple payments at once and then recorded them all together instead of separated by date received. So now my bank account shows a deposit for 123 on 1/31/20, but those checks were actually deposited in QB on 10/9/19 with another set of checks.  

 

If I need to delete my deposits and start over, I understand; however, don't know where this screen is that you mentioned. Any advice would be greatly appreciated! 

 

Thanks! 

Highlighted
Level 2

How can I change deposit dates on batch deposits?

This may help - 

 

My local bank does not connect with QB, so I have to manually download transactions.  I cannot set this account up as an automatic bank feed.  Therefore, all of my deposits are manually entered.  Sorry I didn't realize this before! 

 

Thanks, 

Jessica 

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