cancel
Showing results for 
Search instead for 
Did you mean: 
GSOA
Level 1

How do you resend 1099 Invites for vendors to download

Some of my contract indicate they didn't receive their 1099 in the mail or no longer have the link to download the. How can I resent the 1099 invites. Our 1099s were sent using Intuit 1099 E-File Service.

24 Comments 24
Catherine_B
QuickBooks Team

How do you resend 1099 Invites for vendors to download

You can resend the invite using your QuickBooks account, GSOA. 

 

Let's verify if your contractor's email addresses is updated first. After, here's how you can resend the invite: 

  1. From the left panel, select Worker and then choose Contractors
  2. You'll have to click each contractor's name to resend the 1099 Form.
  3. Click on the hyperlinked Send a reminder beside the contractor's name. 

Confirm with your contractors if they were able to receive the 1099 invites again. 

 

You can also read through this article for more information about sending 1099 forms

 

Reach out to me if you have additional questions. Have a great day!

AlexOlsonStudio
Level 1

How do you resend 1099 Invites for vendors to download

Hello, I am trying to follow these instructions but I don't see a "send a reminder" link by the Contractor's name. Where do I find it please, or why might it be missing? Thank you!

JanyRoseB
QuickBooks Team

How do you resend 1099 Invites for vendors to download

Hi there, @AlexOlsonStudio.

 

Thanks for joining this thread. Allow me to help provide some additional information on how to resend the 1099 invites for contractors. 

 

If you do not have the option to resend the invite, chances are, the Personal details of your contractor have been completed. You'll need to send an invite to existing contractors to make the Send a reminder link available. 

 

Here's how:

  1. Select Expenses.
  2. Click Vendor.
  3. Select the contractor's name.
  4. Click Edit.
  5. Remove Business ID No. ( this can be either SSN or FEIN).
  6. Select Save.
  7. Click Workers.
  8. Go to Contractors.
  9. Select the contractor's name.
  10. Click Send email.

For additional reference, you can check this article and scroll-down to Resend the inviteInvite a contractor to add their own 1099 tax info

 

If you need further assistance with the steps, I encourage you to contact our QuickBooks Online Chat Support. They have additional tools to pull up your account and do a remote session.

 

Here's how you can contact our chat support:

  1. Sign in to your QuickBooks Online company.
  2. Select Help (question mark icon) at the top right.
  3. Click Contact us to connect with a live support agent.

This will get you on the right track! Feel me in if you have additional questions about the 1099. I'm always here to help. 

dtiern01
Level 1

How do you resend 1099 Invites for vendors to download

I have followed these instructions, but I do not see Send a Reminder next to the contractors name.  There is a green drop down box that shows Create expense or Create bill.  What am I missing?

Catherine_B
QuickBooks Team

How do you resend 1099 Invites for vendors to download

I'd like to add an additional information on how it works, dtiern01. 

 

The resend email invite will only show if you haven't entered any personal information about the contractor. 

 

 

 

We're just here if you have further concerns. 

 

 

LHestonTCG
Level 2

How do you resend 1099 Invites for vendors to download

If the contractors personal details are deleted, should the resent invite email link be available? I removed the contractors tax id and then it said the invite was sent (without me clicking anything to send it) but the contractor says they did not get anything. So I tried removing the contractors address as well and the resend link is still not available for that contractor.

Michelle_b
QuickBooks Team

How do you resend 1099 Invites for vendors to download

Hello there, @LHestonTCG.

 

Thank you for joining this thread. I want to make sure you're able to resend the invitation to your contractor.

 

If the information is completely set up in QuickBooks Online, you won't have the option to resend the link, as my colleagues mentioned. However, you can resend the link using the Send a reminder link from the contractor's page.

 

Let's perform a few troubleshooting steps to isolate the problem. To start, access your account using a private browser. There are times that the browser is full of frequently accessed page resources, thus causing unusual responses.

 

Here are the shortcut keys:

  • Ctrl + Shift + P (Internet Explorer)
  • Command + Shift + N (Safari)
  • Ctrl+ Shift + N (Google Chrome)
  • Ctrl + Shift + P (Mozilla Firefox)

Once logged in, go back to the contractor's page and resend the invitation. Before doing that, make sure that the contractor's email address is correct or updated. Once verified, you can follow the steps listed below.

  1. Go to the Workers menu, then select Contractors.
  2. Select the contractor’s name.
  3. Click Send a reminder.

send.PNG

 

After clicking the send a reminder option, your contractor will receive an email invitation link. For more information about the process, check out this article: Invite a contractor to add their own 1099 tax info.

 

If everything looks fine, return to your default browser and perform clear cache to remove temporary internet files on your computer. Using a different browser is a good alternative too.

 

Please visit this article: Prepare and file Federal 1099s. This link guides you e-file the 1099 forms and how to update the contractor's email address in QBO.

 

Let me know if you have other concerns. I'll be here for you. Enjoy your day.

LHestonTCG
Level 2

How do you resend 1099 Invites for vendors to download

I've seen these same instructions on several thread and it does not work. I've tried it. I am also working in the QuickBooks Online Desktop app and it doesn't work from there either. Is there every going to be a resolve to this?

MirriamM
Moderator

How do you resend 1099 Invites for vendors to download

Welcome back, @LHestonTCG.

 

Thanks for keeping us updated with the results. If your screen looks like the image below:

 

Then, you'll need to enter the Personal details of the contractor. Here's how:

  1. Click the Waiting for info link. 
  2. Select the Contractor type.
  3. Enter the information needed. 
  4. Hit Save

Once done, the Send email link will show up, and you can now resend the invite. 

 

 

For guidance in preparing 1099, here's a great resource that you can check: Prepare and file Federal 1099s using QuickBooks Online.

 

I'm always here for you if you have additional questions, just leave a comment below. Have a wonderful day ahead!

LHestonTCG
Level 2

How do you resend 1099 Invites for vendors to download

 

 

When I enter the contractors info and save there is no link to send email. That entire area is blank and there are no options there.2020-02-19 12_48_01-Window.png

timmajinc
Level 1

How do you resend 1099 Invites for vendors to download

I have the same exact issue, and there is no email option available.

Michael K
Moderator

How do you resend 1099 Invites for vendors to download

Thanks for reaching out, @timmajinc. I'm happy to help you figure this out.

 

If an email option isn't showing, that indicates that there isn't a valid email address in the contractor's profile. To check this, follow these super easy steps:

 

  1. Go to Workers, then Contractors.
  2. Find and click the contractor you'd like to edit from the list.


     
  3. Click on the Personal details section to bring up the Edit Window.


     
  4. In this window, make sure there is a valid email entered in the box with no spaced before or after.

 

That's it! I also recommend checking out all of the other great resources provided by my colleague's in this thread.

 

Keep me updated here by using the Reply button below. I'll be here to help get you back to business.

timmajinc
Level 1

How do you resend 1099 Invites for vendors to download

Some contractors with valid emails show the email reminders option, some don't have that option at all, not sure why

Catherine_B
QuickBooks Team

How do you resend 1099 Invites for vendors to download

Hello there, timmajinc.

 

The Send a reminder link indicates that you invited and emailed your contractors to complete their profile. However, they haven’t entered it yet, thus, you want to remind them.

 

Those that don’t have the option means that we've already entered their personal details or they’ve completed it through the email invite.

 

The contractor help articles below will give you more details on how we set up and track contractors: 

Please let me know if you need anything else. 

okshakes
Level 3

How do you resend 1099 Invites for vendors to download

I think this whole thread has been misunderstood...

 

It seems to me that these people (and myself) are having trouble sending the completed/filed 1099-MISC to their contractors... NOT... trouble in obtaining personal/business information from their contractors.

 

To be specific:

 

How do you send a link to let your contractor access their completed and filed 1099.

NOTE: I used the 1099 service through QBO, but several of my contractors are having trouble downloading the completed form for their taxes.

 

Thank you.

MariaSoledadG
QuickBooks Team

How do you resend 1099 Invites for vendors to download

Hi okshakes,

 

You'll have to send an invitation to your contractor so they'll be able to access their completed and filed 1099. Let me guide you how.

  1. Click Workers on the left panel.
  2. Select Contractors.
  3. Click the Send a reminder link.

Please check this article for more information and detailed steps: Invite A Contractor to Add Their Own 1099 Tax Info.

 

You can also print the 1099 forms in QuickBooks Online (QBO): How To Print 1099s.

 

If there's anything else you need, let me know so that I can help. I'll be right here to assist you anytime.

okshakes
Level 3

How do you resend 1099 Invites for vendors to download

I see the problem now:

 

Unless you have invited the contractor to enter their own 1099 details to begin with, there is no way to invite them to view their completed 1099 form. In other words, if you do it via paper (arguably, how most business will do it), and have them fill out a W9, then enter the information yourself, you cannot invite them to fill in any information; at least, neither I nor my colleagues have been able to find a way to do so.

 

The workaround seems to be to delete a key piece of their information, such as their S.S. #/Tax ID, and then invite them to fill that in; but I must say that seems clunky. Furthermore, I have heard from more than one of my contractors that working through the online system is very inconsistent. Only a few of them have been able to successfully upload information. Mostly, I get emails saying they couldn't upload their W4 info, or else they had trouble uploading their bank info, or else they just couldn't access the tool altogether.

 

So, some solutions I would suggest:

1) Take a look at the mechanics of the contractor access to the 1099/contractor "fillable forms" online; there seems to be some issues there.

2) Make a separate link for sending completed 1099 forms to contractors, without having to go through the "workaround" I described above.

 

Thank you.

ShiellaGraceA
QuickBooks Team

How do you resend 1099 Invites for vendors to download

We appreciate your feedback, @okshakes.

 

I'll take note of this and will be sending this to our product engineers. They can consider this option added in the future update.

 

In the meantime, you'll want to consider working on the workaround. I'll be sharing our page about income and expenses for additional reference.

 

Please know that the Community is here ready to help if you have questions or concerns about QuickBooks. Feel free to reply anytime. Thanks for posting and have a nice day.

street1
Level 1

How do you resend 1099 Invites for vendors to download

This has been a terrible experience for both our contractors and our business.  I'm unable to resend invites, by trying the hack described where you delete a key piece of information, it won't let me save, as it says it's required information.

katherinejoyceO
QuickBooks Team

How do you resend 1099 Invites for vendors to download

Thanks for joining this conversation, @street1. I understand that you also need to resend the 1099 invites for your contractors. To clarify, QuickBooks will notify your contractors to let them view their 1099s online as soon as you submit the final forms to the IRS. 

 

On the other hand, your contractors can log in to their QuickBooks Self-Employed (QBSE) free account and go to the Documents section to view and print your 1099. Refer to this link for more information: 1099s in QuickBooks

 

Just in your case your contractors still didn't see the 1099 form in the Document section, I'd suggest contacting our QuickBooks Online Customer Support team. They have the additional tools that can help verify and pull up your data and process the invites again to your contractors.

 

Feel free to message again if you have additional concerns. We're always delighted to help. 

 

 

RealtyInOrlando
Level 1

How do you resend 1099 Invites for vendors to download

Having the same issue. The contractor has stated that the link that was originally sent out was expired. I have followed all the instructions in this thread but cannot get the resend link to appear. 

DivinaMercy_N
QuickBooks Team

How do you resend 1099 Invites for vendors to download

I'm glad to see you here in the Community, @RealtyInOrlando.

 

Since you already tried the steps provided by my colleagues, I suggest contacting our support team to verify what causes the issue and fix it for you. They have the tools to pull up your account and do a remote session. 

 

To reach for support please follow the steps below:

  1. Sign in to your QuickBooks Online company.
  2. Click Help at the top right.
  3. Select Contact us to connect with a live support agent.

 

You can also check these article links to provide you information about 1099 forms: 

Those articles will guide you whenever you have problems with 1099 forms.

 

Let me know if you have an additional concern by posting a reply below. Community is always one post away. Have a great day! 

tlynnkev
Level 1

How do you resend 1099 Invites for vendors to download

This is beyond frustrating.  When I remove the key information (SSN), the contractor no longer shows up in the tab for contractors.  This is a lose/lose situation, and I now I am not convinced the contractors ever received their 1099's, since the comment that they would only receive them if they initially filled in their own info.  It would have been SUPREMELY BENEFICIAL to know this back in January when they were filed.

DebSheenD
QuickBooks Team

How do you resend 1099 Invites for vendors to download

Thank you for reaching out to us, tlynnkev.
 

Once you submit the final forms, they will be notified that they can view their 1099s. You can also access them between January 1 through April 30 at any time by logging into your 1099 E-file Service account. Here are the steps:


 1. Go to https://iop.intuit.com/1099/login
 2. Click View past forms


You may also check for these articles that would give you additional information about 1099 forms:


Please do get back on this thread if you need assistance in managing your 1099.

Sign in for the best experience
Ask questions, get answers, and join our large community of QuickBooks users.
Sign In / Sign Up

Need to get in touch?

Contact us