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userjminchey
Level 1

How to add a "Type" to Expenses online? You have Customers. Vendor, Employees. I need to add Grant Recipient.

In my Mission Fund account we have grant monies that we will distribute and will use this all year. How should I note this. Can I add this item to Detail Type? I don't remember how to add.
1 Comment 1
ChristieAnn
QuickBooks Team

How to add a "Type" to Expenses online? You have Customers. Vendor, Employees. I need to add Grant Recipient.

hpHi there, userjminchey.

 

Thank you for posting here in QuickBooks Community. I'll provide information and steps on how to manage the grant monies that you will distribute and use all year.

 

Grant Recipient is called vendor in QuickBooks Online. That said, I'd suggest going to the Vendor page to start adding their information. Follow the steps below.

 

  1. Click the Expenses menu on the left panel. Then, choose the Vendors section.
  2. Click the New Vendor button.
  3. Complete the fields in the Vendor Information window.
  4. Hit Save and close.

 

Once done, you can now create an Expenses account in QuickBooks for your Mission Fund account. This way, you can use this when creating expenses transactions to record and track the grant monies that you will distribute and will use this all year. I'd suggest consulting an accountant for further guidance on setting it up and to choose the right Detail Type for the account. This is to ensure your books are accurate in QuickBooks Online (QBO).

 

Here's how:

 

  1. Go to the Gear icon ⚙ and select Chart of Accounts.
  2. Click New to create a new account.
  3. In the Account Type dropdown menu choose an account type for your Mission Fund account.
  4. From the Detail Type dropdown, select the detail type that best fits the types of transactions you want to track. Learn more about detail types.
  5. Present your new account a name. Then, add a description.
  6. Fill in the other necessary field. Then, hit Save and Close.

 

For additional details, you can click this article: Add an account to your chart of accounts in QuickBooks Online.

 

After that, you can refer to this article to see detailed steps on how to enter expenses transactions: Enter, edit, or delete expenses in QuickBooks Online.

 

Please open this article on how you can run reports that are made it will reflect all payments made to vendors: Run a report with vendor totals.

 

Please let me know in the comment section if you have any other issues or concerns. I'll be more than happy to assist. Have a great day!

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