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How to change a payment amount on already deposited check

I am using Quickbooks Desktop 2020 contractor addition, and while going through the AR aging detail, I noticed a customer has a balance of -$1.00. It turns out the check was entered as being a $1.00 more than the invoice amount. This check was already deposited, how can I fix the check amount to the correct amount? I was thinking I could just edit the deposit, take the $1 off in the deposit and the payment. What would be the repercussions of that? Thanks!

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Best answer May 22, 2020

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QuickBooks Team

How to change a payment amount on already deposited check

 

Hi there, @ Chloecs.

 

Let’s delete then recreate the deposit to correct the amount. The deposited transaction will show in the undeposited funds once you delete it from your bank register. Let me show you how:

 

  1. Click the Banking menu.
  2. Select Use Register and choose OK.
  3. Look for the customer’s deposit you want to delete.
  4. Double click the customer's name to expand the view.
  5. Select the Delete (X) icon, and hit OK.

 

One done, you can recreate a deposit with the correct amount on it. Here’s how:

 

  1. In the Banking menu, select Make Deposits.
  2. Click OK as soon as the Payments to Deposit window appears.
  3. In the Make Deposits window, select the Received from the drop-down and choose the customer who sent you the refund.
  4. In the From Account drop-down, choose the Accounts Payable account.
  5. In the Amount column, enter the actual amount.
  6. Enter all necessary information in the Deposit.
  7. Select Save & Close.

 

For more details about invoicing and bank activities, you can visit our QuickBooks Desktop Help Article.

 

If you have follow-up questions, just leave a message in the comment section. Have a good one!

View solution in original post

1 Comment
Highlighted
QuickBooks Team

How to change a payment amount on already deposited check

 

Hi there, @ Chloecs.

 

Let’s delete then recreate the deposit to correct the amount. The deposited transaction will show in the undeposited funds once you delete it from your bank register. Let me show you how:

 

  1. Click the Banking menu.
  2. Select Use Register and choose OK.
  3. Look for the customer’s deposit you want to delete.
  4. Double click the customer's name to expand the view.
  5. Select the Delete (X) icon, and hit OK.

 

One done, you can recreate a deposit with the correct amount on it. Here’s how:

 

  1. In the Banking menu, select Make Deposits.
  2. Click OK as soon as the Payments to Deposit window appears.
  3. In the Make Deposits window, select the Received from the drop-down and choose the customer who sent you the refund.
  4. In the From Account drop-down, choose the Accounts Payable account.
  5. In the Amount column, enter the actual amount.
  6. Enter all necessary information in the Deposit.
  7. Select Save & Close.

 

For more details about invoicing and bank activities, you can visit our QuickBooks Desktop Help Article.

 

If you have follow-up questions, just leave a message in the comment section. Have a good one!

View solution in original post

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