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Frequent Explorer **

How to record a past eCheck payment to a vendor into QuickBooks Desktop 2018?

I inherited a bookkeeping mess when joining my current company. The previous bookkeeper left long before I joined so there are lots of things to enter into QuickBooks.  In the pile of documents that I am processing, I found a printed confirmation email from a vendor that says the eCheck payment has been received. But when I looked at past transactions with this vendor in the Vendor center, both the bill and the payment have not been entered. So, how do I record this eCheck payment? Thank you in advance for any advice!

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Best answer 12-18-2018

Accepted Solutions
QuickBooks Team

Re: How to record a past eCheck payment to a vendor into QuickBooks Desktop 2018?

Hello there, @TracyT.

 

I'm here to help you record a past (eCheck) payment to a vendor in QuickBooks Desktop (QBDT).

 

To record the past transaction, you can either create a check using an expense account or create a bill and a bill payment. Let me show you how.

 

To create a check:

 

  1. Go to Banking at the top menu bar.
  2. Select Write Checks.
  3. Go to the Expenses column and fill in the necessary information.
  4. Click Save and Close.

To create a bill:

 

  1. Go Vendors.
  2. Select Enter Bills.
  3. Fill in the necessary information.
  4. Under the Expense column, select and account and  add the amount.
  5. Click Save and Close.

To pay the bill, you can click on Pay Bills under Vendors and select the transaction you wanted to pay. You can also open the bill you've created and click on Pay Bills beside Recalculate.

 

After following the steps above, you should be able to record the transaction. Stay in touch if you have any other concern about recording vendor payment. I'd be glad to help!

2 Comments
QuickBooks Team

Re: How to record a past eCheck payment to a vendor into QuickBooks Desktop 2018?

Hello there, @TracyT.

 

I'm here to help you record a past (eCheck) payment to a vendor in QuickBooks Desktop (QBDT).

 

To record the past transaction, you can either create a check using an expense account or create a bill and a bill payment. Let me show you how.

 

To create a check:

 

  1. Go to Banking at the top menu bar.
  2. Select Write Checks.
  3. Go to the Expenses column and fill in the necessary information.
  4. Click Save and Close.

To create a bill:

 

  1. Go Vendors.
  2. Select Enter Bills.
  3. Fill in the necessary information.
  4. Under the Expense column, select and account and  add the amount.
  5. Click Save and Close.

To pay the bill, you can click on Pay Bills under Vendors and select the transaction you wanted to pay. You can also open the bill you've created and click on Pay Bills beside Recalculate.

 

After following the steps above, you should be able to record the transaction. Stay in touch if you have any other concern about recording vendor payment. I'd be glad to help!

Frequent Explorer **

Re: How to record a past eCheck payment to a vendor into QuickBooks Desktop 2018?

I worked well. I thought I would need to assign a check number if using "write check" when this transaction happened two years ago and there was no check number in the confirmation. Thank you very much for such a detailed explanation.