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Level 1

How to record double payment for vendor Bill (Invoice) with "lost" check & electronic payment?

The Situation: Paid vendor invoice (bill) with a check in the mail. We called the vendor to verify that they had received the check payment. They said "no" so instead we made an electronic payment to pay for the "missing check" plus several pending vendor invoices that were coming due soon.


The next day the vendor confirmed they received the electronic payment, and that the "missing check" had already been deposited. Now we had "credit" of the invoice amount since it was paid with the check and the  electronic payment.


The Question: How do I record both the check payment and the electronic payment in Quickbooks for this one invoice? Especially since the electronic payment includes this one invoice and several more invoices?

1 Comment
Level 15

How to record double payment for vendor Bill (Invoice) with "lost" check & electronic payment?

it is not for this one bill, you made an over payment (the vendor invoice to you his customer is your bill)


pay the pending bill and insure the total payment is the actual amount paid

QB will ask if you want the over payment amount to be held as a vendor credit which you can apply to future bills

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