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Level 1

How to undo a voided check from closed book

Hi,

 

Does anybody know how to undo a voided check?

 

We have issued a check in August (book already closed) to one of the vendors and we were told that they have not received a check. So we need to reissue a check but we voided the check that was issued back in August and now this made the numbers change in August's book.

So we would like to undo the void transaction (to make it back to how we closed the book in August) and reissue the check in November's date to reflect in November's book.

Is there any way we can revert the transaction to make it look like how we closed the book in August? Thank you.

5 Comments
Highlighted
Level 15

How to undo a voided check from closed book

You should not Void that check. You are not incurring the cost again, just because of Lost Banking.

 

"So we need to reissue a check but we voided the check that was issued back in August and now this made the numbers change in August's book"

 

Add that entry back, now.

 

The uncashed check is offset with a Deposit, dated Now, to an Other Liability account. They clear against each other, next reconciliation.

 

Then, pay out that liability Now, on a new check, to be cashed. This was never you money = Other Liability. And it is not More Expense = never void to reissue.

Highlighted
Level 1

How to undo a voided check from closed book

Hi,

 

Thank you for your reply.

Can you explain to me a little more in detail about the part:

"The uncashed check is offset with a Deposit, dated Now, to an Other Liability account. They clear against each other, next reconciliation."

 

So the steps I should follow would be:

1. Re-enter the invoice

2. Pay that invoice, issue a check dated November

But the voided check from August (let's say check#100) is left as voided?? August book is closed now so all I want is revert the voided transaction (which I voided in November thinking the voided date would reflect in November instead of August) for check#100.

 

Sorry, I am not very familiar with QB so if you could please explain to me the steps, that would be very appreciated. Thank you!!

Highlighted
Level 15

How to undo a voided check from closed book

What Invoice?

 

You stated you voided a Check. Re-do what you Voided.

Highlighted
Level 1

How to undo a voided check from closed book

Yes I voided the check, for the bill I paid back in August.

And yes if I just voided the check, I will just need to re-issue a check and not enter back the invoice.

But because I want to undo this voided transaction as it was never voided to make it back to August's book as it was before, what is the best way to do this?

 

So if I re-issue a check now, what do I do with the voided check #100?

Do I deposit the same amount dated in November? but this will not make the August book to be the same

Highlighted
Level 15

How to undo a voided check from closed book

Did you also Void or Delete the bill to which it was linked? If so, you removed all evidence that you had an expense.

 

Let's take this in parts:

 

"But because I want to undo this voided transaction as it was never voided to make it back to August's book as it was before, what is the best way to do this?"

 

Recreate it. There is no UnVoid. There is, "I need to put it back as it was."

 

"So if I re-issue a check now, what do I do with the voided check #100?"

 

You are going to Remake the details for Check #100. You won't have both a Void and the "real, recreated" Check #100. You should have what Check #100 is supposed to be, in that data file, as it was. That is "recreate = unvoid."

 

The check you issue Now, is the repayment of the Lost Check #100. The Banking needs to be replaced. That's what you told us = the money didn't make it there.

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