I am a business consultant, and my business is very simple. I only use Quickbooks for tracking expenses, and only after the bill has been paid. I have no inventory, and occasionally have a part-time employee (who I pay using Patriot Software, a 3rd party software; payroll information is also manually entered after it is paid).
I merely want to be able to enter bills after I pay them (I pay by credit card check or EFT). My business is simple, and normally has 20 or 30 payments a month. Some expenses are reimbursed by clients, so I have to put these into a separate class.
I used a spreadsheet for many years. Quickbooks was set up by a person who worked for me, and who knew nothing about Quickbooks or accounting (but was very bright when it comes to software). I didn't have time to learn the program, and am doing so now, because he left with no notice.
He set it up so that every transaction is paid for via a journal entry to an imaginary Consulting Bank account, which is clumsy. I want to use journal entries only when necessary, such as when a payment I make is later charged to more than one client.
How do I simply enter expenses that have already been paid, without entering a bill each time?
I work on a cash basis, by the way.
