Invoice Categories

Hi there, Peters. I'm here to help you with matching your manually added bill to the downloaded banking transaction.

QuickBooks is dependent on whatever information is added from your bank. If your entry has an incorrect category, you can always modify or recategorize it through the For Review section. 

Here's how:

1. Sign in to your QuickBooks Online (QBO) account.
2. Click on Banking or Transactions at the left pane, then go to the Banking page.
3. Select your account, then go to the For Review section.
4. Locate the downloaded entry, then tap on Categorize.
5. Add the vendor name, then update the category under the Category section. 
6. You may click on the See and add more categories link to narrow down the result.
7. Enter the correct category, then tap on Select.

If the system matches your downloaded and manually added transaction, tap on the Confirm tab to match the entries. You can also check out this link for additional resources: Categorize and match online bank transactions in QuickBooks Online.

If you need to change or move a transaction to a different account, follow these steps to undo or unmatch it. You can also reconcile your account to keep your books intact and balance.

If you have any other questions about matching your manually added vendor transactions and automatically downloaded banking entries, let me know by adding a comment below. I'm more than happy to help. Keep safe!

Hello  Angelyn_T,

Thank you for the help and I have been categorizing bank transactions well and it works well but I think the issue is when I try to match a bank transaction to an expense invoice that I have created. 

When I want to pay the bill/invoice for the invoice and try to match that bill paid to the bank transaction when it matches in the Need Review screen I match it to the bill. When I check that in the Categorized screen the Added Or Matched part of the table shows that it is in the wrong category (mine shows CPA costs for example).

Hopefully that helps a little.

Ryan

Thanks for getting back to us, @rpeters1428. Allow me to chime in and share additional details.

You can review the category assign to your Bill and make sure that you match the correct transactions. You can also Undo the accepted transactions to update the correct category. 

However, if it's correct, I'd recommend logging in to your bank's website and check if they have ongoing website maintenance. From there, you can verify why transaction shows the wrong category.

To give you more details on how QuickBooks handles banking transactions, please see this article: Add And Match Downloaded Banking Transactions.

Also, I'd recommend looking into your bank statement when reconciling your accounts as your guide. For more information on how to manage bank downloaded transactions, you can check out these articles:

• Exclude a bank transaction from your expenses in QuickBooks Online
• Reconcile an account in QuickBooks Online
• What to do if QuickBooks matches the wrong transaction.

Stays in touch if you have any other concerns or additional questions about matching transactions. I'll be here to lend a helping hand.