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Cstansell2199
Level 2

Invoice part of a billable expense

Hello,

 

I have a receivable that I have set up that is to be paid in 12 monthly installments.  When I recorded the receivable with a Journal Entry, I made the amount billable to a client.  However, when I go to invoice the first installment of the receivable, I'm having trouble finding a way to invoice only 1/12th of the value instead of the entire amount.

 

When I click on the Add Time/Costs button, the $120K shows up as available to add to the invoice, but is there a way to add only $10K and keep the remaining balance available to add on the next months invoice?

 

Thank you!

Solved
Best answer September 23, 2020

Best Answers
Rea_M
QuickBooks Team

Invoice part of a billable expense

Yes, there is. You'll have to create a recurring charge in your QuickBooks Desktop (QBDT) account, @Cstansell2199. This way, you'll be able to add only the 1/12th of the value ($10K) and keep the remaining balance available for the next month's invoice.

 

You can collect fast and secure payments from your customers based on agreed-upon terms (i.e. 12 months). After you migrate from ACCB (Automatic Credit Card Billing), you can easily manage your recurring payments in QBDT. Before we start, here are some reminders:

  • Make sure to have a QuickBooks Payments account linked to QBDT.
  • Recurring payment setup for bank transfer transactions isn't available at this time.
  • Recurring transactions aren't swiped, they're processed at a keyed rate.
  • You'll receive a notification on your primary contact email every time you process a transaction.

 

Once ready, here's how to create a recurring charge:

  1. Go to the Customers menu.
  2. Choose select Credit Card Processing Activities.
  3. Select Set Up Recurring Charges.
  4. Enter all the necessary information to complete the process.

 

After that, you can view and edit the charges you've created in the Manage Recurring Payments page. Just go to the Customers menu, choose Credit Card Processing Activities, then select Set Up Recurring Payments.

 

You can learn more about this process by checking out this article: Recurring Payments. It describes the things you can do in the Set Up Recurring Charges and Set Up Recurring Payments page. Then it also contains answers to the most frequently asked questions about the said payment feature in QBDT.

 

Please let me know if you have other concerns. I'm just around to help. Take care always.

View solution in original post

2 Comments
Rea_M
QuickBooks Team

Invoice part of a billable expense

Yes, there is. You'll have to create a recurring charge in your QuickBooks Desktop (QBDT) account, @Cstansell2199. This way, you'll be able to add only the 1/12th of the value ($10K) and keep the remaining balance available for the next month's invoice.

 

You can collect fast and secure payments from your customers based on agreed-upon terms (i.e. 12 months). After you migrate from ACCB (Automatic Credit Card Billing), you can easily manage your recurring payments in QBDT. Before we start, here are some reminders:

  • Make sure to have a QuickBooks Payments account linked to QBDT.
  • Recurring payment setup for bank transfer transactions isn't available at this time.
  • Recurring transactions aren't swiped, they're processed at a keyed rate.
  • You'll receive a notification on your primary contact email every time you process a transaction.

 

Once ready, here's how to create a recurring charge:

  1. Go to the Customers menu.
  2. Choose select Credit Card Processing Activities.
  3. Select Set Up Recurring Charges.
  4. Enter all the necessary information to complete the process.

 

After that, you can view and edit the charges you've created in the Manage Recurring Payments page. Just go to the Customers menu, choose Credit Card Processing Activities, then select Set Up Recurring Payments.

 

You can learn more about this process by checking out this article: Recurring Payments. It describes the things you can do in the Set Up Recurring Charges and Set Up Recurring Payments page. Then it also contains answers to the most frequently asked questions about the said payment feature in QBDT.

 

Please let me know if you have other concerns. I'm just around to help. Take care always.

View solution in original post

Cstansell2199
Level 2

Invoice part of a billable expense

I appreciate this!  We don't currently accept credit cards because we deal with institutional customers, but it may be something we need to look in to.

 

Thanks,

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