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Level 1

manual checks vs bank feed data

We have a limited volume of payments and I'm currently not recording manually issued checks.  I'm just waiting for them to clear the bank and then matching them to the invoices.  This saves me time but I'm wondering what other problems it might create.  Are there significant advantageous to entering manual checks?

Thanks in advance.

QuickBooks Team

manual checks vs bank feed data

Hi there, @rcrh


I'm glad to see you here in QuickBooks Community. 


When you manually record the invoice in QuickBooks, it won't duplicate any transactions as long as you didn't set up your banking account. 


Once you connect your Bank account to online banking QuickBooks automatically download all the transaction from your bank. However, if you wish to connect your bank and credit card accounts to QuickBooks Online. Here's how: 


  1. Go to the Banking menu, click Connect account
  2. Search for your bank, and click Continue
  3. From pop up window, enter your Username and Password
  4. Choose the account you want to connect (saving, checking, or credit card) 
  5. Fill out all the information from the pop-up, and click Save and Close
  6. Once done, click Connect










Once you connect your bank account from the QuickBooks, all the transaction data from your bank it will download automatically. Though, some banks download the last 90 days of transactions. 


Just in case, I've added these articles for your reference: 



Let me know if you need more assistance with this. I'll be around to further help you. Have a great day!

Community Champion

manual checks vs bank feed data

Advantage #1 Dating. Your expenses should be posted as of date checks are written, not when they clear the bank. Your monthly numbers are skewed and your annual numbers will suffer as well. Consider all those end of year checks written between Christmas and New Years but that do not clear your bank until the new year, They should have been prior year business

Level 1

manual checks vs bank feed data

Yeah, I was planning on having to post an adjusting entry at yearend for uncleared cheques.  

It also just occurred to me that it's not much work to do a cheque run to a PDF printer and then hand write the cheques (I was previously writting the cheques first and then processing the invoices).  


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