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Multiple Payments on One Statement / Stub

Currently our company prints Bill Payment Stubs for cash filing. This works well when we have one payment that covers multiple bills, but it's frustrating to have to print multiple stubs for one large invoice with multiple payments. Is there something similar to a Bill Payment Stub that would show multiple payments for one bill, or does this have to be printed out through a custom report?

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Best answer 04-17-2019

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QuickBooks Team

Re: Multiple Payments on One Statement / Stub

Hello there, Jay Fowl.

 

We can print one payment that is linked with multiple bills . However, we have a different way in printing one large invoice with multiple bill payments. Bill payments are printed per transaction. This means, you can only print one Bill Payment Stub for each payment.

 

Here's how to print Bill Payment Stub

  1. Go to File and select Print Forms.
  2. Click Bill Payment Stubs.
  3. Check the bill payments that you want to print.
  4. Click Preview.

Feel free to get back to me if you have more concerns. I'd be around anytime.

5 Comments
QuickBooks Team

Re: Multiple Payments on One Statement / Stub

Hello there, Jay Fowl.

 

We can print one payment that is linked with multiple bills . However, we have a different way in printing one large invoice with multiple bill payments. Bill payments are printed per transaction. This means, you can only print one Bill Payment Stub for each payment.

 

Here's how to print Bill Payment Stub

  1. Go to File and select Print Forms.
  2. Click Bill Payment Stubs.
  3. Check the bill payments that you want to print.
  4. Click Preview.

Feel free to get back to me if you have more concerns. I'd be around anytime.

Experienced Member

Re: Multiple Payments on One Statement / Stub

What if these are checks and not bills? Checks do not show up in bill payment stubs.

I want to print multiple checks entries on one check form. I've attached 2 print screens. The print checks screen shows the APAC entries that I want to print on one check plus the print bill payment stubs that doesn't show them in order to print on one check. I am using Mac Desktop 2019

QuickBooks Team

Re: Multiple Payments on One Statement / Stub

Thanks for joining this thread, @shadowbouno

 

I appreciate you for providing a screenshot for me about printing your APAC bill payment stubs. 

 

Let's open the check and make sure it's selected to Accounts Payable (A/P) account and link it to your bill payment. This way, it will show up on your Print Bill Payment Stubs. Please see the screenshot below for your reference. 

 

Check.PNG

 

When you’re ready to print, go to the File menu at the top. Then, choose Print Forms and click Bill Payment Stubs

 

You can also check out page 222 to learn more about printing checks in the software through this PDF article: QuickBooks for Mac 2019 User's Guide

 

The information above will help you get back on track, @shadowbouno

 

If there's anything else you need, stay in touch with me. I'll get back to you as soon as I can. 

Experienced Member

Re: Multiple Payments on One Statement / Stub

Hi RaymondJayO,

 

The company is cash basis and I assign the appropriate account at the time I enter the check. I don't set them up as bills. I'm going to assume this is not a feature I will be able to use. Thank you for your help!! I appreciate the effort.

QuickBooks Team

Re: Multiple Payments on One Statement / Stub

I also appreciate you for getting back to us here in the Community, @shadowbouno

 

Assigning a check to an appropriate account using cash basis won't show up on your Print Bill Payment Stubs if it's already paid. It will show up on the print queue if it's still an open check. 

 

For more details about the comparison of the two accounting methods, you can check out this helpful article: Cash Vs. Accrual Accounting.

 

Please take note that the IRS requires companies to use and maintain the same accounting method in reporting taxable income for a tax year. You can check out this PDF guide for more details about these two methods: IRS Publication 538. You can also visit our accounting checklist for more accounting tips and finance-related tasks. 

 

Please drop me a line below if there's anything else you need. I'll gladly help. Wishing you and your business continued success with QuickBooks!