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Level 1

Need to Delete Old Forgiven Invoices and Duplicate Money to Deposits

I took over our company's QB a few years ago.  I am a stickler and perfectionist and since I send an Accountant's Copy to our accountant every year, I would love to get rid of the Money to Deposits and Overdue Invoices on my Reminders list, to appear more professional, and because they just should be taken care of. 

The Money to Deposit entries are duplicate.  (I have been moving paid invoices directly to the bank account for years now, avoiding UF.)  One occurred before I took over QB, and one after.  We do not need these, as the customer payments were received.  I don't know how the first duplicate happened, and the second one was on me, while I was still learning how to navigate QB. 

I also have some old invoices, one dating back to 2010, that my employer is forgiving.  How can I handle these, removing them from the Reminders list, and keep the financial statements and reconciliations intact?  I have attempted to void them before, but then I receive the message that making the change will affect financial statements from that period.  While I get that, is it something I really need to be concerned with, or just something I need to accept, that the statements previously ran and saved/documented, will now be a little different? 

1 Comment 1
Level 15

Need to Delete Old Forgiven Invoices and Duplicate Money to Deposits

when you void a transaction it is as if it never happened, so yes it changes the financial history and statements


when you forgive a sales invoice, you are basically saying it is bad debt and you will not chase it, or it is a sales discount. regardless create the service item for this and select either the bad debt expense account or sales income discount account. Use that item on the credit memo for the customer, then apply that CM to the invoice.

when the invoice is paid (CM applied) it will fall off the reminders.


If you have funds in UF, and you also have them deposited in the bank, the asset value of the company is overstated.
the funds in UF are a result of receiving payment against the invoice, from there they get deposited, so do that - find the date of the original deposit, make the deposit from UF with that original date, then delete the other deposit. because you are changing the transactions you will need to re-reconcile.

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