New User - Entering Transactions

Welcome to the QuickBooks Community, jds0491.

If the transactions are paid directly, you can record them as a sales receipt. Otherwise, create an invoice. Note: You can edit the invoice and add the number when you have it. 

Before recording the transactions, make sure to set up the undeposited funds account in the settings by following these steps:

1. Go to the Edit > Preferences.
2. On the left panel, select Payments, then go to the Company Preferences tab.
3. Put a check mark on the Use Undeposited Funds as a default deposit to account checkbox.
4. Click OK.

Once done, record the sales receipt or receive payment from the invoice. Then, deposit the payment and add the PayPal fee.

Here's how:

1. Go to Banking > Make Deposits.
2. In the Payments to Deposit window, select the sales receipts or receive payments you have created.
3. Click OK.
4. On the second line, select an expense account for the PayPal fee.
5. Enter a negative amount in the Amount field and then click Save and Close.

After the steps above, you can match the deposit to the transactions downloaded on your bank. I've got this article for the steps: Add and match Bank Feed transactions in QuickBooks Desktop.

I'm just a few clicks away if you need more help with QuickBooks. Take care and stay safe. 

@jds0491 

As additional option, utilize a 3rd party tool to import your data as Sales Receipts in bulk

https:// transactionpro.grsm.io/qbd

https:// partners.saasant.com/affiliate/idevaffiliate.php?id=5051_2

The template should be like this: