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Angel11-72
Level 3

Paid vendor bill but vendor applied it to a different bill. How do I fix it on our end?

We paid a vendor and wrote what bills we paid with that check.  But vendor applied check to different bills.  How do I fix that on our end so we both show what's opened and what was paid with what check.  The easiest, fastest way, please.

 

Thanks!

Solved
Best answer January 20, 2020

Best Answers
Anna S
QuickBooks Team

Paid vendor bill but vendor applied it to a different bill. How do I fix it on our end?

Hello, @Angel11-72.

 

I'm glad to help you fix your vendor bills.

 

To reflect the amounts correctly, you need to unlink the bills from the check. Then you can take the check and pair it to the correct bills. Here's how:

  1. Go to the Expenses tab and find the bill.
  2. On the right-hand side, pick View/Edit.
  3. In the top right-hand corner, select Payment Made and click on the date.
  4. Uncheck the bill and choose the correct one.
  5. Press Save and Close.

It's that easy! Now your check is now linked with the correct bills.

 

Feel free to drop a line below if you have any other questions. Happy Monday!

View solution in original post

MaryLandT
QuickBooks Team

Paid vendor bill but vendor applied it to a different bill. How do I fix it on our end?

Thanks for getting back to us, Angel11-72.

 

As of the moment, the steps provided by my colleague above is the only way to apply your payment to the correct bill.

 

I also suggest consulting your accountant for specific instructions since these changes will affect your books.

 

Keep me posted if you need additional information. I'm here to help you out.

View solution in original post

3 Comments
Anna S
QuickBooks Team

Paid vendor bill but vendor applied it to a different bill. How do I fix it on our end?

Hello, @Angel11-72.

 

I'm glad to help you fix your vendor bills.

 

To reflect the amounts correctly, you need to unlink the bills from the check. Then you can take the check and pair it to the correct bills. Here's how:

  1. Go to the Expenses tab and find the bill.
  2. On the right-hand side, pick View/Edit.
  3. In the top right-hand corner, select Payment Made and click on the date.
  4. Uncheck the bill and choose the correct one.
  5. Press Save and Close.

It's that easy! Now your check is now linked with the correct bills.

 

Feel free to drop a line below if you have any other questions. Happy Monday!

View solution in original post

Angel11-72
Level 3

Paid vendor bill but vendor applied it to a different bill. How do I fix it on our end?

That's what I had been doing.  But I wanted to make sure and I wanted to see if there were an easier quicker way.  I have to go all the way back till 2018.  The vendor was applying like 6 checks, on one of the invoices, and paid it with 6 different checks.  Which throws off all the other checks and the amounts.  So it's not going to be all that easy.  I have find out where it starts.  Right?

 

And thank you so much for answering right away.

MaryLandT
QuickBooks Team

Paid vendor bill but vendor applied it to a different bill. How do I fix it on our end?

Thanks for getting back to us, Angel11-72.

 

As of the moment, the steps provided by my colleague above is the only way to apply your payment to the correct bill.

 

I also suggest consulting your accountant for specific instructions since these changes will affect your books.

 

Keep me posted if you need additional information. I'm here to help you out.

View solution in original post

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