Paying Cleaning Fee for Short Term Rental via Zelle

We only recommend connecting your business account with QuickBooks, @abgout. I'll help you record your transactions that are paid using personal account correctly. 

In QuickBooks, we avoid mixing personal with business transactions. In your case, you can create a journal entry to record the business expense you paid for with personal funds. 

Though, I'd recommend reaching out to your accountant for further advice on this matter. 

Here's how to record as journal entry:

1. Click the + New menu, then select Journal entry.
2. In the first line, select the expense account for the purchase.
3. Enter the amount in the Debits column.
4. Pick Partner's equity or Owner's equity in the second line, then enter the same purchase amount in the Credits column.
5. Click Save and close.

After that, reimburse your personal account. For the reimbursement, you may either record it as a check or as an expense. 

Here's how to create a check:

1. Click the + New menu, then select Check. 
2. Choose a business bank account to use to reimburse the personal funds.
3. In the category column, select partner's equity or owner's equity.
4. Enter the amount to reimburse.
5. Click Save and close.

Here's how to record the reimbursement as an expense:

1. Click the + New menu, then select Expense. 
2. Pick a business bank account to use to reimburse the personal funds.
3. In the category column, select partner's equity or owner's equity.
4. Enter the amount of the reimbursement.
5. Hit Save and close.

Here are related articles to give you more insights on how to handle these type of transactions moving forward: 

• Pay for Business Expenses With Personal Funds
• Mixing Business and Personal Funds
• Transfer Funds Between Accounts

Use the reply button below if you have more questions about handling personal and business transactions in QuickBooks. I'm always here to help.

Thanks for the help! The journal entry portion makes sense. Do I need to refund my personal account with funds from my business account? Or can I just leave the journal entry as is and assume that for all cleaning fees I'm choosing to put my own equity in to fund it.

That would make the process much easier if I only had to do the JE for each transaction and not the check/expense portion in addition.

Thanks!

Thanks! The Journal Entry portion makes sense, but do I have to reimburse my personal account from my business account? Or can I just do the JE for each cleaning fee and assume I'm using my owner's equity / personal funds to pay for each of those bills? It would make it much easier if I only had to do the JE portion for each transaction vs. having to do that + also recording the reimbursement transactions.

Let me know! Thanks.

Welcome back, abgout.

I know it's much easier for you to just do the journal entry portion in recording transactions. However, you still need to reimburse your personal fund account. 

To record the reimbursement, you can either create a Check or an Expense. Please follow the steps provided by my colleague katherinejoyceO to guide you through the process or read this article and go to Step 2: Decide how you want to reimburse the money: Pay for business expenses with personal funds.

In addition, I've added this resource for future reference to guide you if you need to connect a bank or credit card account in QuickBooks Online: Connect bank and credit card accounts to QuickBooks Online.

You can click the Reply button if you have further questions or concerns. We're always here to help you.