I'm here with some information that I'm sure you'll find helpful regarding automatic invoice and payments, @SMA2020.
To clarify, do you have customers you invoice and collect payments regularly? You can make recurring templates to automatically create invoices, sales receipts, expenses, and other tasks you do regularly. This way, you'll save more time because you won't be entering all those transactions by hand. Creating a progress invoice gives your customers the flexibility to choose when and how much to pay, while a recurring sales receipt automatically charges a customer at a given interval.
Here's how to create a recurring template:
Go to the Gear icon.
Select Recurring transactions.
Click on the New button.
Select a transaction type and click OK.
Fill in the necessary info.
Click Save template.
You can read through our guide on creating recurring transactions for more information. It also has additional resources that I'm sure you'll find helpful with regards to editing your templates.
Please fill me in should you have any further questions or concerns. I'd be happy to help. Thank you for reaching out. Have a wonderful day.
We are a small non profit and when we have donations, we have previously just recorded them as a bank deposit, usually in a lump amount but assigning each line to the individual donor. Ex: Deposit $100
John Doe 50
Mary Jane 25
Sally Mae 25
However, this has created two issues:
1. when we do an advanced search for deposits and customer, we see the lump deposit amount, not individual donors gift, making it hard to print a report for what that donor gave over the course of a year.
To correct this, we can create an invoice and then receive payment and apply the donation amount to that invoice. This is the only way I am aware of that will produce the type of donor/donation listing we are looking for.
The problem is, that this is a two step process. I don't record anything until I have the cash in hand so to speak. So I was looking for a way to enter a deposit and have QB create a matching invoice by a simple check of a box. Too much to hope for? If I did a sales receipt instead of an invoice, would it 'book' the same way?
2. We are looking at using Salesforce within the next two weeks. Part of the goal will be to record the donations in Salesforce then link the donations to QBO so they can auto post. I believe they will post as a invoice pledge and then Accounts Receivable. So I think I am going to have to go the invoice route. Any thoughts?
THANK YOU SO MUCH. I really appreciate any knowledge anyone can share on this.