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Level 2

Payments not shown in Vendor Center

I have an account for a lawn tractor that is automatically paid, by transfer, from my bank. I can find the transactions in QuickBooks Mac but they are not shown as transactions in the vendor window.  As a new user, I'm confused and any help is greatly appreciated.

Solved
Best answer 01-10-2019

Best Answers
Highlighted
QuickBooks Team

Payments not shown in Vendor Center

I appreciate you getting back and adding a screenshot, @Scottman.

 

It's not advisable to enter the payment as a bank transfer in QuickBooks since it may lead to inaccurate data on financial reports. You will have to create a bill payment to close the open bill.

 

Here's how to do it:

  1. Click Vendors.
  2. Choose Bill payment.
  3. Select the bill to pay.
  4. Click Pay Selected Bills.

 

For more details, please check this article: Pay bills.

 

That should record the payment and close the bill, Scottman.

 

Leave me a comment below if you have additional questions. Please know that I'm still here if you need me. Have a good one!

View solution in original post

7 Comments
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Level 8

Payments not shown in Vendor Center

The transaction has to be recorded as a payment. 

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Level 2

Payments not shown in Vendor Center

Thanks much. My old brain is starting to see the light.

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Moderator

Payments not shown in Vendor Center

I want to know more about this so I can further help you, Scottman.

 

Where can you see the transactions? What are these transactions? Do you have screenshots of the pages you've been through?

 

Any additional details would be much appreciated. Thanks in advance!

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Level 2

Payments not shown in Vendor Center

James, I've enclosed a screenshot of my issue. I entered the payments by bank transfer but they do not show against the bill, they just keep going negative.

Should this JDF bill be listed as a bill or a liability? Should I do a bill payment vice a bank transfer? Another author stated as such. Enclosed is the screenshot to give you an idea of what I'm looking at. Thanks

Highlighted
QuickBooks Team

Payments not shown in Vendor Center

I appreciate you getting back and adding a screenshot, @Scottman.

 

It's not advisable to enter the payment as a bank transfer in QuickBooks since it may lead to inaccurate data on financial reports. You will have to create a bill payment to close the open bill.

 

Here's how to do it:

  1. Click Vendors.
  2. Choose Bill payment.
  3. Select the bill to pay.
  4. Click Pay Selected Bills.

 

For more details, please check this article: Pay bills.

 

That should record the payment and close the bill, Scottman.

 

Leave me a comment below if you have additional questions. Please know that I'm still here if you need me. Have a good one!

View solution in original post

Highlighted
Level 2

Payments not shown in Vendor Center

Thanks very much for the help. It worked like a charm and I now understand things much better. I am now not sure what a liability is so that will be my next step. Thanks again.

Highlighted
QuickBooks Team

Payments not shown in Vendor Center

Hi Scottman,

 

We're glad to know that the solutions worked and everything is clear now. I'll be sure to pass along your thank-you note to my colleagues.

 

Have a good day!

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