I work a small land development company, under which there are 6 entities (3 holding companies and 3 property owners associations). We have been using Quickbooks Desktop for years, and because Quickbooks Online charges per company, it is too expensive for our small companies to move our books online.
We are eager to be able to process our payables and receivables digitally, as we have been handwriting checks (archaic, I know!), but haven't been able to find an affordable program that is compatible with Quickbooks Desktop that will allow us to make at least ACH transactions and have them be automatically incorporated into Quickbooks.
Bill.com has the right features, but again, because they charge per company, it is too expensive for our small family-owned business.
Do you have any suggestions for more affordable software we can use to digitize our payments? Thanks!
For your receivables, you can consider subscribing to QuickBooks Payments. It's our payment system, and it can be synced to QuickBooks Desktop. When you create invoices, your customers can pay them via credit card, ACH, etc. and the data is automatically reflected in your company file. However, the subscription is per company like other payment systems.
As for third-party software, QuickBooks can integrate with different apps. However, we're unable to recommend specific names since they have different features and functions, and to be fair with other apps as well. I'll share the steps in finding a payment app with you instead.
In the CATEGORIES section, click to expand the Business Function category.
Click on Payment Processing. You can also check on eCommerce, Billing and Invoicing and other payment-related categories.
I hope you can find one for your business.
On the other hand, when you need customer and vendor-related reports in the future, just go to the Reports menu. Then, hover your mouse's pointer over the Customers & Receivables and Vendors & Payables report groups.
You can always comment on this thread if you need assistance in the future.
Talk to your bank. Most banks offer ACH capabilities, both outgoing and incoming. You might be able to pay a single monthly fee that covers all your various bank accounts. You still have to initiate the transactions within your bank's online account and either record the activity inside QuickBooks or utilize bank feed features and wait until your bank data syncs to match or add the transactions.
And if your vendors receive ACH through their email invoicing that is one problem solved.