Once credit card is reconciled and while preparing the respective bill for partial payment later, Quickbooks assigns the credit card account on the account column of the bill, creating in turn, a payment transaction at the credit card transaction level on the date of the preparation of the bill.
Since the payment to the credit card is 20 days later, the balance of the credit card remains inaccurate all the time.
Tried to change account column to accounts payable (A/P) (se file attached) and tried to save. Quickbooks displays "....Transactions to accounts payable must include a vendor... "so I add the name of the vendor on the customer:Job column (same vendor named on the bill....) and Quickbooks displays " You cannot use more than one A/R or A/P account in the same transaction.
I know that this has to do with having the same vendor named on bill and column... but I am at a loss on how to fix it. Any solution/ advice to fix this issue?
Appreciate the complete details of your concern, @Safeguard-pyarahuan.
If the payment is incorrectly entered,you have the option to delete or void the bill payments. Let me walk you through doing so.
Once a bill payment is deleted,the transaction is entirely remove from QuickBooks. However, if it's void, the transaction amount will be change into zero (0.00) and it will remain associated to the original bill.
That should do it! You can now record a correct bill partial payment.
For additional insights, you may check out this article: Bill shows as unpaid after writing a check.
Feel free to get back to us if you have other questions about paying your bills in QuickBooks. I'm always here to help.
Good to hear again from you, @Safeguard-pyarahuan.
One reason your bill is paid automatically is because of an available credit for the vendor. Also, it is possible your QuickBooks is set to automatically vendor credits to your bill.
Let's review your account's preferences in applying bill credits. Here's how:
That's it! This will allow you to enter a bill without worrying that it will be mark as paid.
If there are any accounting and bookkeeping features you’d like to get more familiar with, feel free to visit our Community page. I’m always here to help.
Hello there, @Safeguard-pyarahuan.
Please allow me to join the thread and help share a little more information so you'll be able to record the credit card payments/transactions in QuickBooks Deskop (QBDT) correctly.
Once you pay a bill using a credit card account in QBDT, you don't need to create a bill, you just need to record/enter a credit card charge by the time you'll be paying the transaction. Creating both a bill and entering a credit card charge will double your expenses.
To enter credit card charges:
In your case, you can delete the bill you've created and just record a credit charge directly.
To learn more about setting up, using, and paying credit card accounts in QBDT, you may check this article: Set up, use, and pay credit card accounts.
Please feel free to add a post/comment below if you have any other questions about credit card charges. I'll be around to help you!
If you prefer, please feel free to call at [removed] so I can set up a Skype for business session to show the issue first hand.
Welcome back to our forums, @Safeguard-pyarahuan,
Allow me to step in for a moment and share additional insights on handling credit card payments in QuickBooks.
If you already reconciled your credit card account, you can correct the outstanding balance by creating a check. Here's how:
That's it! Your payments will show up in your credit card register along with your charges, so you can reconcile the account as normal.
Please update me on how it goes or if you need further assistance with your credit card payments. I'll be keeping an eye out for your response. Cheering you and your business to continued prosperity!
Allow me to step in and offer my helping hands, Safeguard-pyarahuan.
Just want to check if we're on the same page, are you trying to pay your credit card by recording bills in advance? Any information you can add will be appreciated.
However, if you wish to discuss this more on a secured environment, you can directly contact the QuickBooks Desktop Customer Support Team through the steps on the link. They can utilize the screen sharing tool which allows them to view your company file.
Let me know how it goes or if you have any follow-up questions. I'll be here if you need further assistance. Have a good one.
Hi again, Safeguard-pyarahuan.
I appreciate you getting back to me and providing more details about your reconciliation and bill inquiries.
Ideally, a bill transaction doesn't show on the ledger unless it's already paid. However, selecting a Credit Card account under the Expense tab will automatically affect your CC ledger.
Choosing the Enter a bill for payment later option will move the balance in the credit card account to Accounts Payable. Please take note for businesses using Cash Basis that bill and bill payments for credit cards may show as unapplied cash on the Profit and Loss report.
If you wish to enter the bill without affecting the balance of your credit card account, you can set up a clearing account. Through this, the bills will not yet affect your CC balance. For detailed instruction, you can open and follow this link: Set up a clearing account.
I also recommend reaching out to your accountant to ensure the best course of action for your organization.
Please let me know how it goes or if you have any follow-up question about reconciliation. I'll be here if you need further assistance.