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Level 1

Vendor debit memo

How do I create a debit memo for a vendor?

QuickBooks Team

Vendor debit memo

Hi there, @kenb.

Thanks for visiting the Community. I'm able to walk you through the steps in creating a vendor credit in QuickBooks Desktop.

When you need to refund a vendor for a returned product or services, creating a debit memo (vendor credit) is an option. You can use this to make a payment to open purchases in QuickBooks.

Here’s how to create a vendor credit:

  1. Go to the Vendors menu and select Enter Bills.
  2. Choose the Credit button instead of Bill.
  3. Select the Vendor name.
  4. Click the Expenses tab and enter the Accounts on the original Bill.
  5. Enter the amount in the Amount column.
  6. Hit Save and Close.


For more information, check out this article: Record a vendor refund in QuickBooks Desktop.

That should get you pointed in the right direction. Post again in the Community if you need additional assistance, I’m always here to help. Take care and have a good one! 

Level 1

Vendor debit memo

Then how do I print a debit memo to send to the vendor?


Vendor debit memo

Good day, kenb,


Please follow these steps below to print the vendor credit you created:

  1. Go to Vendors Center.
  2. Select the vendor.
  3. Under Transactions tab, locate the credit and click on it.
  4. Click the Print icon on the new window.

Have a great week! Let me know if you need anything else.

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