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Level 1

We use "Write Checks" to pay Vendors: How do I get a batch printout of the Checks generated this way?

Rather than using Enter Bills and Pay Bills to pay our vendors, we use "Write Checks" to pay our vendors. Using this option prints the memo information that WE control and want on the vouchers, rather than the limited amount of info that QuickBooks designates. 

 

How do I get a batch printout of the checks generated this way? I would like to get a PDF document similar to the Pay Stubs document that I can generate for employee paychecks, from File menu, Print Forms, Pay Stubs. Since this screen allows me to change the Bank Account, it would be great if I could change it to my Accounts Payable bank account and then generate PDF copies by date, of the checks I have paid to vendors. Rather than having a defined field of "Employee", there would need to be a field that allowed me to choose "All Vendors" or a particular Vendor. That would be great!! 

 

Since we use Write Checks, no Bill Payment Stubs show up when using the File menu, Print Forms, Bill Payment Stubs. 

 

Is there a way to get a batch PDF file of "Write Checks" that I haven't found? 

5 Comments
Moderator

Re: We use "Write Checks" to pay Vendors: How do I get a batch printout of the Checks generated t...

Thank you for providing me with so much detail, Meeg.

 

We acknowledge your suggestions about printing a batch PDF file of the checks in QuickBooks Desktop. While we don't have this specific option, I have a workaround to share. You can run and customize the Check Detail report and print it. This report includes detailed information about all the different types of checks you've written—paychecks, checks, payroll liability checks, etc.

 

Please follow the steps I've laid out below:

  1. Click Reports at the top.
  2. Under Banking, select Check Detail.
  3. Set the date range above.
  4. Click the Customize Report button.
  5. Choose the Filter tab, then choose Transaction Type.
  6. Select Check and click OK (refer to the screenshot below).
  7. Click the Print icon at the top.

image.png

 

That should work for you. If you have other questions about QuickBooks, please let me know. I'm always happy to help. Have a good day!

Highlighted
Level 1

Re: We use "Write Checks" to pay Vendors: How do I get a batch printout of the Checks generated t...

Thank you for that report -- it's helpful! I was able to follow your directions easily and create the report. 

 

It's not exactly what I was looking for since I was hoping for one page per payment (closer to a 'copy' of the checks I generated), but this report does have all of the information that we use (after I customized it to exclude "Item" and to include "Memo", "Account", and "Class"). 

 

So thank you very much for the work-around! 

 

The only other option I was playing around with was entering all of the payments in Write Checks and then "printing" them as a PDF document using Print/Batch. Once "printed", I selected them all as Not having printed correctly and printed them again, this time on the checks paper as normal (restarting the check number with the actual first physical check number for the batch). Unfortunately the check numbers don't "print" in the PDF document, and I could see the potential for problems. 

 

So thanks again for the report and I think it will suffice -- until QuickBooks offers the Vendors option in Print Pay Stubs??!! :) 

 

Meeg

QuickBooks Team

Re: We use "Write Checks" to pay Vendors: How do I get a batch printout of the Checks generated t...

Hello there, @Meeg.

 

I'm grateful that you've find PreciousB's answer helpful. I'd like to share some insights about printing your vendors check similar with printing pay stubs in QuickBooks Desktop. 

 

Currently, the option to print vendors check similar with printing pay stubs in QuickBooks Desktop isn't an option for us. I can see how this feature can help you run your business easier. I'd encourage you sharing this idea to our developers. This way they'll be able to determine features that needs to be added in future updates. 

 

In order for them to account your suggestions, please follow these steps on your QuickBooks Desktop account:

  1. Click the Help menu bar.
  2. Scroll down to Send Feedback Online.
  3. Select Product Suggestion.
  4. Choose Product Suggestion for the Type of Feedback.
  5. Product Area is optional.
  6. Enter your suggestion.
  7. Click Send Feedback.

I will also do the same way on my end so this will be addressed. 

 

If you need additional assistance with QuickBooks, feel free to get in touch with our Customer Care Team.

 

To do that:

  1. Sign in to your QuickBooks Desktop company.
  2. Select QuickBooks Help.
  3. Click Contact us.

Be sure to let me know how else I can empower you to make QuickBooks work the way your business needs. Thanks for coming to the Community, wishing you continued success.

Level 1

Re: We use "Write Checks" to pay Vendors: How do I get a batch printout of the Checks generated t...

Thanks, BettyJaneB, for the suggestion. I followed your clear directions and have submitted a Product Suggestion in the Product Area of Vendors & Purchases. Maybe I shouldn't have limited it to just that Product Area, but hopefully a Vendor Pay Stubs capability will be considered as a future feature for QuickBooks. 

 

Thanks!

Meeg

QuickBooks Team

Re: We use "Write Checks" to pay Vendors: How do I get a batch printout of the Checks generated t...

Thanks for getting back to us, Meeg.

 

Finding new ways to adapt to our customers’ needs is how QuickBooks gets even better. I appreciate you for sending feedback which helps our Product Development team decide which feature will be implemented on the next future update. The change is also based on how popular a specific feature request is. I can see how this feature would be beneficial to your business, and I'm also preparing a feedback submission to our Product Development Team right now.  

 

Please know that you're always welcome to post here in the QuickBooks Community if you have any other concerns. We're always got your back. 

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