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Established Member

Receive Payments by PO Number

One of my customers will only give me payment detail with their PO Number, not my invoice number. Does anyone know if there is a way to apply payments this way? Or if there is a way to change the receive payment screen to show the PO number?


Re: Receive Payments by PO Number

Thank you for posting in the Community, @RJENKINS2205.


It'd be my pleasure to help share some insights about receiving payments in QuickBooks.


By default, the only numbers that'll show on the Customer Payment screen are the invoice numbers. There isn't a way to customize the column to also show PO or SO numbers. 


invoice numbers.PNG


You can also search by Invoice Amount, Invoice Date, Company Name and others. 


invoice numbers1.PNG


It'd be nice to have this option though. Letting us know about this will also show our Developers what they can consider in future product updates.


For other resources you may need in the future, please feel free to check out this link: Income and expenses for QuickBooks Desktop.


If I can clarify the receive payments process for you, please let me know. I'd like to help however I can.

Established Community Backer ***

Re: Receive Payments by PO Number

The only real option for your situation in QB is to add the PO number to your invoice number if possible