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Mrs61
Level 1

receiving recurring payments

I have a customer that will be making automatic payments on an outstanding invoice every week for the next year (the same amount each week).  Is there a way to set that up to occur automatically and still reflect that it is coming off of the invoice amount due?  I have found I can either manually put it in as a "receive payment" each week or I can set it up as a deposit and set it up to be recurring but then it doesn't reduce the amount owed on the invoice.  I need to be able to do both.

4 Comments
CharleneMae_F
QuickBooks Team

receiving recurring payments

Hi there, @Mrs61.

 

I'm here to help you set up recurring payments so you can save extra time on payment collection.

 

There are two ways to start recurring credit card payments, either inside QuickBooks or from your QuickBooks Payments account.

 

Set up from QuickBooks Desktop:

  1. Go to the Customers menu, then select Credit Card Processing Activities.
  2. Select Set Up Recurring Payments.
  3. Find the name of your customer in the search field. 
  4. Under Invoice Type
    1. If you want an invoice and payment, select Itemized List, then fill out the fields.
    2. If you want a sales receipt, select Amount Only, then enter the amount.
  5. Fill out the fields under the Payment Method, then select Next.
  6. Check all information and terms of the payment setup matches with the signed authorization form, then select Submit

 

Set up from QuickBooks Payments:

  1. Sign in to your account.
  2. Go to Processing Tools.
  3. Select Create a Recurring Payment.
  4. Find the name of your customer in the search field. 
  5. Complete all the fields, then select Next.
  6. Verify all information and terms of the payment setup matches with the signed authorization form, then select Submit to save.

 

You can also check out the frequently asked questions for recurring payments in QuickBooks Desktop to learn more about managing payments.

 

In addition, modifying existing recurring payments can help you create necessary changes.

 

You can leave a comment below if you have other receiving recurring payment questions. I'll be around to help.

Mrs61
Level 1

receiving recurring payments

I do not need to know about recurring CREDIT CARD payments, just a recurring payment that goes directly into my bank and I just need to be able to account for it in my Quickbooks software.  It will be happening once a week for the next year and I would really like to have it show up in my memorized transactions AND reduce the amount owed on the invoice that already exists.   If you could advise how to do this, I would appreciate it.

Thank you.

Mark_R
QuickBooks Team

receiving recurring payments

I appreciate you getting back to us, @Mrs61.

 

At this time, the option to automatically transfer the payment directly to your bank when creating recurring payments isn't available. Setting up recurring payments only allows you to automatically get the payment from your customers' credit card account.

 

I can see how beneficial it is for you and your company to have this option. However, what we can consider right now is to manually deposit the payment to your bank account when you receive it. 

 

You might want to check out this article to know some reminders before setting up recurring payments: Recurring credit card payment.

 

Please let me know if you need clarification about this, or there's anything else I can do for you. I'll be standing by for your response. Have a great day and keep safe.

Mrs61
Level 1

receiving recurring payments

Thanks @Mark_R 

However, I don't need to actually have it automatically transfer from the bank.  That has been set up with the bank directly.  I just need it to post automatically against the invoice. 

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