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Detroit Design
Level 2

Unpaid pledges

Why does unpaid pledges show up in the cash balance on the Statement of Activity?

Solved
Best answer November 19, 2018

Best Answers
MichaelDL
Content Leader

Unpaid pledges

I've got just the answers you're looking for, @Detroit Design.

 

Unpaid Pledges may appear on the Statement of Activity depending on whether it was run in Accrual or Cash Basis. Accrual Basis assumes the revenue is made on the day the Pledge is created, whereas Cash Basis will count revenue on the day the Payment is received. We offer a detailed guide on Cash versus Accrual accounting that you may find helpful.

 

In order to generate a Statement of Activity without unpaid pledges appearing, follow these steps:

 

Running a report in Cash Basis

  1. From QuickBooks Online, navigate to the Reports tab.
  2. In the Favorites section, select Statement of Activity.
  3. Under Accounting Method, click the Cash bubble and select Run Report.

 

I'm including a quick video demonstration in which I run the Statement of Activity Detail (includes transactions) in both Cash and Accrual:

 

With the Statement of Activity running in Cash basis, only paid pledges will appear. Please don't hesitate to reach out to me here if there's anything else you need, I'm here to ensure your success. Thanks for coming to the Community, cheers to a safe and productive week ahead.

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5 Comments 5
MichaelDL
Content Leader

Unpaid pledges

I've got just the answers you're looking for, @Detroit Design.

 

Unpaid Pledges may appear on the Statement of Activity depending on whether it was run in Accrual or Cash Basis. Accrual Basis assumes the revenue is made on the day the Pledge is created, whereas Cash Basis will count revenue on the day the Payment is received. We offer a detailed guide on Cash versus Accrual accounting that you may find helpful.

 

In order to generate a Statement of Activity without unpaid pledges appearing, follow these steps:

 

Running a report in Cash Basis

  1. From QuickBooks Online, navigate to the Reports tab.
  2. In the Favorites section, select Statement of Activity.
  3. Under Accounting Method, click the Cash bubble and select Run Report.

 

I'm including a quick video demonstration in which I run the Statement of Activity Detail (includes transactions) in both Cash and Accrual:

 

With the Statement of Activity running in Cash basis, only paid pledges will appear. Please don't hesitate to reach out to me here if there's anything else you need, I'm here to ensure your success. Thanks for coming to the Community, cheers to a safe and productive week ahead.

View solution in original post

Detroit Design
Level 2

Unpaid pledges

Thank you so much!!!!

MichaelDL
Content Leader

Unpaid pledges

It's my pleasure, @Detroit Design.

 

The Community is always available to help with all of your QuickBooks needs, so touch base with me here should you have any additional questions.

 

Wishing you a joyous holiday season.

Tom Kelly1
Level 1

Unpaid pledges

Michael, perhaps you can help me. I am the treasurer of a small non-profit. I need to send out pledges to our 200 members. Is there a way to do a mass mailing instead of creating a pledge for each member? Thank you.

SarahannC
Moderator

Unpaid pledges

Hello there, Tom Kelly1. Nice to hear from you.

 

Instead of creating a pledge for each member, we can enter multiple emails in the Customer email fields on a single pledge. We'll only need to separate emails with a comma. Let me show you how:

 

  1. Go to the +New button.
  2. Enter a name, items, amount, and other important details.
  3. In the Customer email field, enter their email address. Then, let's separate them with a comma.
  4. Click Done. Then, hit Save and Send.

Also, you can check the articles below to get additional details and tips about managing batch transaction in QuickBooks Online:

 

 

Please don't hesitate to comment below if you need more help. Stay safe and be well!

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