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Level 1

using coupons/rewards for company purchases

A vendor gives us reward "merchandise cards" when we purchase office supplies. How do I record the purchase when I use the rewards?


3 Comments 3
Community Champion

using coupons/rewards for company purchases

I'd enter the full purchase price of the things you're purchasing, then add a negative line item to the purchase for the discount amount - rather like you were entering a discount on a sale (only backwards) - using either the same account used for the purchase or an account used for purchase discounts.

Level 1

using coupons/rewards for company purchases

if i use the same account (an office expense) the expense amount does not reflect true costs of operation (to me).  I may try the purchase discounts approach but that treats the reward like income.  Do I understand that correctly?


QuickBooks Team

using coupons/rewards for company purchases

Let me step in and assist you with your concern today, @lme20.


As what brconsultingid2 suggested, enter the full amount of the purchase then add a reward item in the second line with a negative amount. If the account that is associated with your purchase is income, it will also treat as income in your QuickBooks account. To ensure that the posting amounts on your account in a financial report is correct, I recommend consulting an accountant.


If you have other questions about paying and applying discounts on bills. I'm always here to help.


Please know that I'm always around here in the Community to help. Take care, and have a wonderful day!

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