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Level 1

Vendor Bills and Payment

I've recently started doing the Accounting for a small company and uncovered a problem.


A vendor bill was entered twice, once under the correct vendor and once under an incorrect vendor. The correct vendor has yet to have a bill payment applied. The incorrect vendor has had a bill payment applied and the check has cleared the bank. I have contacted the incorrect vendor to see what bill the incorrect transaction was applied to in their system, so that I can apply it correctly in QuickBooks. My question is when I receive that information, how do I "fix" it in QuickBooks? Do I void the check?


Thank you for your help!

1 Comment 1

Vendor Bills and Payment

Hello @KTGDRJ,


You're on the right track. You can void the payment check linked to the incorrect bill. let me show you how.

  1. Go to Vendors.
  2. Select Vendor Center.
  3. Open the prole of your vendor with the bill payment link to the incorrect bill.
  4. Find and open the payment check.
  5. Under Delete, select Void.
  6. Click Save & Close.

Once done, you can then recreate the payment check and link it to the correct bill. Make sure to enter the correct clearing date to avoid any issues when reconciling the bank account.


Additionally, here's an article you can read to learn more about paying your bills: Pay bills in QuickBooks Desktop.


You might also consider reading through the references outlined in this helpful article so you can easily organize your vendor transactions: Accounts Payable workflows in QuickBooks Desktop.


If you have any other questions, please let me know by leaving any comments below. I'll be here to help. Stay safe!

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