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Level 2

Write checks auto fill

For QB Pro 2014 Windows Desktop:  My write check window began repeating a number I used on a previous check and this number now automatically populates the No. box every time I open the write checks window.  I did turn off the auto fill feature in preferences, but this does nothing.  The write check window usually opens with an empty box.  Don't know what I might have done.  I think this began when I was making a copy of a check to the same vendor.  How can I change this back to an empty check no. box?

Solved
Best answer August 07, 2019

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QuickBooks Team

Write checks auto fill

Hello, @C_Geil.

 

Allow me to help share information writing checks in QuickBooks Desktop (QBDT).

 

When writing a check in QBDT, the check number will follow in sequence depending on the first check number you've input on the No. field. One possible reason why the number repeats itself is when modifying the check number.

 

If this is the case, you can set a starting number when creating a check by adding it under the number field. The next checks created will follow the first number entered.

 

On the other hand, you can also set your checks to To Print by ticking the box beside Print Later. Once completed, you can save the check, print in batch and add the check number beside the First Check Number section.

 

  1. Go to the File menu.
  2. Select Print Forms.
  3. Click on Checks.
  4. Select the checks you want to print.
  5. Add the check number beside First Check Number.
  6. Click OK.

Whatever number you've input will be the number on the first check and the number of the proceeding checks will follow.

 

You can check this article for additional reference about creating checks in QBDT: Create, modify, and print checks.

 

Keep posted if you have any other questions about writing checks. I'll be right here to help!

View solution in original post

6 Comments 6
Highlighted
QuickBooks Team

Write checks auto fill

Hello, @C_Geil.

 

Allow me to help share information writing checks in QuickBooks Desktop (QBDT).

 

When writing a check in QBDT, the check number will follow in sequence depending on the first check number you've input on the No. field. One possible reason why the number repeats itself is when modifying the check number.

 

If this is the case, you can set a starting number when creating a check by adding it under the number field. The next checks created will follow the first number entered.

 

On the other hand, you can also set your checks to To Print by ticking the box beside Print Later. Once completed, you can save the check, print in batch and add the check number beside the First Check Number section.

 

  1. Go to the File menu.
  2. Select Print Forms.
  3. Click on Checks.
  4. Select the checks you want to print.
  5. Add the check number beside First Check Number.
  6. Click OK.

Whatever number you've input will be the number on the first check and the number of the proceeding checks will follow.

 

You can check this article for additional reference about creating checks in QBDT: Create, modify, and print checks.

 

Keep posted if you have any other questions about writing checks. I'll be right here to help!

View solution in original post

Highlighted
Level 2

Write checks auto fill

Thank you.  Your solution is accurate. 

 

I should explain that my use of 2014 QBDT is a bit unorthodox, but satisfies my need for very basic expense tracking.  It allows me to 1) see my annual expenses, and 2) make it easier for my accountant to do my taxes.  As such, I am not entering or paying bills, only creating checks to track and class my purchases, and not actually printing checks from QB.  So, the check # I use is specific to the payment type, i.e., Debit, Transfer, or actual check # for a handwritten check from my checkbook.

 

For one Paypal debit payment, I had entered some letters in the ck no. box in order to identify the vendor, and those letters began repeating on every new check I wrote.  I still don't know what I did to make this happen (other than possibly making a copy of that particular check), but I thought that if those letters were repeating, then there was no reason why "Debit" shouldn't repeat in the ck no. box; however, I can't get Debit to repeat. 

 

I ultimately put the number 2 in the ck no. box, and that does repeat on each new blank check I open (I'm assuming this happens because I have the "recall previous entry" box checked in preferences).  So, I just change the 2 to Debit (or whatever designation is appropriate for the expenditure type).  I am a "real" bookkeeper (have been using QB since the very first version), so I know this probably sounds a little goofy, but it works for my needs.

 

I haven't yet tried making a copy of a check with "debit" in the ck no. box, so will do that and see what happens.  However, the current process is workable.

 

 

 

Highlighted
QuickBooks Team

Write checks auto fill

Hi there, C_Geil.

 

You're currently working on an unsupported QuickBooks version. Most likely, it's the reason why you're experiencing unexpected behavior with the program.

 

We have recommended solutions you can perform to isolate the problem. However, this isn't a guarantee that your QuickBooks will go back on its previous preferences.

 

To get the detailed instruction of the steps you have to try, refer to this article: Resolve data damage on your company file.

 

If issue persists, I recommend checking the following articles for the price list and how to upgrade QuickBooks Desktop to a newer version: 

Let me know the outcome by clicking the Reply button below. I'm still here to offer help if you have follow-up questions. Have a great day ahead!

Highlighted
Level 2

Write checks auto fill

Thanks for taking the time to respond.  I have to say, my QB Pro 2014 has been working just fine for many years.  While I am an experienced bookkeeper (20 years), I currently use the program only for organizing and tracking my personal home expenses.  I don't use payroll, enter bills, pay bills, or print checks from QB.  All I do is write a check each time I make an expenditure, deposit refunds each time I return an item, deposit income when I receive it, and enter credit card charges and payments in order to reconcile my charge accounts.  At the end of the year I run a P&L report to make tax prep easier.  Since I use perhaps only 25% of QB, I really don't have much need for a heavy duty full-blown accounting program.  I don't know what else is available that would suit my needs, but I have the QB, know how to use it, and like it.  In the early years, I tried using Excel, but that is just not the least bit useful, even for my limited needs.

 

This is just software (which I know nothing about).  I wonder why it would all of a sudden stop working properly?  Experience tells me it's usually the operator and not the computer that is the problem!! (lol).  I did run the verify data integrity utility, which reported no problems with the data.  Maybe it's time for a computer checkup?  I will take a look at the resources you recommend, and thanks again for your suggestions.

 

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Anonymous
Not applicable

Write checks auto fill

I'd like to help add some details, @C_Geil.

 

I appreciate you trying out some steps to isolate this issue. Let's check it further by trying out a sample company file. You can select a sample company on the No Company Open window. Please see attached screenshot.

 

sample company.PNG

 

On the sample company, check again the sequence by creating some dummy checks. If it works fine using the sample file, you'll have run a file doctor tool to fix your company file issues. Before doing so, make sure to backup your company file to ensure protection from accidental data loss. 

 

Once you're done, you can refer to this article for the detailed steps on how to run the file doctor tool: Fix company file and network issues with QuickBooks File Doctor.

 

However, if the issue persists, I'd suggest reaching out to our Desktop Support so they can investigate this issue using their tools. 

 

Let me know how it goes. I want to help with your check transactions in any way I can.

Highlighted
Level 1

Write checks auto fill

thanks

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