First, you need to set up the ATO (Australian Taxation Office) settings in QuickBooks Online. To do so:
From the left menu, select Payroll.
Select the Payroll Settings tab.
Under Business Settings, select ATO Settings.
From here the steps differ slightly if you are setting up as the employer, as a registered Tax/BAS Agent, or as an intermediary for multiple employing entities.
If you have selected As the Employer, you will be required to complete the following information:
Australian Business Number (ABN)
Branch Number*
Name
Address Line 1
Address Line 2*
Suburb
Contact Name
Signatory Name* (only required to be completed if you want the name on the payment summaries to be different to that entered in the 'Contact Name' field above)
Phone Number
Fax Number*
Is this employer exempt from FBT under section 57A of the FBTAA 1986? (If you select Yes here, a dropdown list will appear and you will need to select what exemption the business falls under. This setting is crucial as it will be used in determining what FBT amounts are exempt and taxable when submitting pay data to the ATO).
Note: items marked with an asterisk (*) are not mandatory.
Note: The ATO has reported that users lodging STP reports on behalf of clients are considered to be providing a payroll service and will therefore need to be registered as an agent with the Tax Practitioner Board (TPB).For further information, visit Registered agents providing a payroll service on the ATO website.
This setting is broken up into two sections: (a) the TAX/BAS Agent details and (b) the Business details. The business details fields required to be completed are identical to As the Employer details above.
The additional details required to be completed relate specifically to the TAX/BAS Agent:
Tax Agent Number
ABN
Contact Name
Phone Number
Contact Email
All the TAX/BAS Agent fields are compulsory. You will not be able to save the ATO Supplier Settings without completing these details.
This setting is broken up into two sections: (a) the Intermediary details and (b) the Business details. The business details fields required to be completed are identical to the "As the Employer" details above. The additional details required to be completed pertain specifically to the Intermediary are as follows:
ABN
Contact Name
Phone Number
Contact Email
You can choose one of the employing entities to act as the Intermediary or another entity of the business. All the Intermediary fields are compulsory. You will not be able to save the ATO Supplier Settings without completing these details.
Step 2: Set up Electronic Lodgement and STP
Enabling electronic lodgement will allow you to lodge employee tax file declarations and STP lodgements online directly to the ATO. You must enable electronic lodgement before you can enable STP.
The following steps must be completed correctly otherwise your STP lodgement will fail. If you encounter an error, use the following guide to assist in troubleshooting.
From the left menu, select Payroll.
Select the Payroll Settings tab.
Select ATO Settings.
Select the Electronic Lodgement & STP tab.
Follow the on-screen instructions and verify your business info.
Call the ATO on 1300 852 232 and provide them with your Software Provider and ID.Or update your details through the Access Manager.
Tick the acknowledgment message and select Complete.
Proof of record of ownership (for example, personal Tax File Number (TFN), date of birth, address, recent ATO-generated notice)
Your Australian business number (ABN) or, if you are a registered tax agent, you can use your registered agent number (RAN)
The name (Employment Hero) or ABN (70 154 693 955) of your software provider
your unique software ID
Note: If a registered agent or intermediaryis lodging STP events on behalf of the business, the ATO connection MUST be against the registered agent or intermediary's record, NOT the business' record. So, with the second point above, when referencing ABN - this will be the ABN of the registered agent or intermediary.
This section only appears if the registered Tax/BAS Agent is set as the ATO lodgement type.
In this scenario, a declaration should be made by the employer or authorised employee at the time of providing the information to the Tax Agent and the wording of the declaration should be per the requirements set out within Section 6 of the Taxpayer Declaration Guide.
If this declaration has been completed, you can enter the details of this authority here. You are then able to use the Standing Authority when lodging pays events.
If the payroll information changes for a particular pay run, the Tax Agent must request client authority before lodging the pay event.
To add a Standing Authority, select Add Standing Authority.
Enter the full name and email address of the person who has provided the standing authority.
Enter the date the written authority was provided, then select Save.
Note: A registered agent doesn't need to have a Standing Authority with their client–it is not essential for STP reporting. All this means is that before you lodge a pay event, you will need to request client authority from within the system. The person(s) appointed to provide the authority will log into the applicable pay event and approve the event. Only after this time will the registered agent have the ability to successfully lodge the pay event.
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