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Create a payroll summary report in QuickBooks

SOLVED•by QuickBooks•252•Updated January 16, 2024

Learn how to create a payroll summary report to see what you've paid out in your QuickBooks payroll.

If you want a quick view of your payroll totals, including employee taxes and contributions, you can run a Payroll Summary report for any date range, or group of employees in QuickBooks.

Note: Not sure which payroll service you have? Here's how to find your payroll service.

Create a payroll summary report

The payroll summary report gives you the total payroll wages, taxes, deductions, and contributions. Here's how to run a payroll summary report. 

Note that the dates in this report are by paycheck dates only, not pay period dates.

  1. Go to Reports and select Standard.
  2. Scroll down to the Payroll section, then select Payroll Summary. You can also enter the report name in the search field to find it.
    A screenshot of the payroll summary option.
  3. Set a date range, then select Apply.
  4. If you want to include or hide a specific detail in this report, select Customize then Run report.
  1. Go to Reports and select Employees and Payroll.
  2. Select Payroll Summary.
  3. Adjust the date range appropriately.
  4. In the Show Columns dropdown, select Total only.

Create a payroll summary report by employee

Run a payroll summary by employee if you need to view the payroll wages, taxes, deductions, and contributions totaled by employees.

  1. Go to Reports.
  2. Scroll down to the Payroll section, then select Payroll Summary by Employee.
    A screen shot of the payroll summary by employee report option.
  3. Set a date range, then select Apply.
  4. If you want to include or hide a specific detail in this report, select Customize then Run report.
  1. Go to  Reports and select Employees and Payroll.
  2. Select Payroll Summary.
  3. Adjust the date range appropriately.
  4. In the Show Columns dropdown, select Employee.
  5. Select Customize Report tab, then Filters tab.
  6. In the Choose Filter section, scroll down to select Name from the filter list.
  7. From the Name dropdown, select the employee. 
  8. Select OK.

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