After you complete setting up W-2 employees you’ve paid in the current quarter, QuickBooks Online Payroll asks you to enter company payroll totals by paycheck date for the current quarter.
Provide QuickBooks Online Payroll your company totals for the current quarter when you’ve paid employees this year
The employee's year-to-date totals and company totals for the current quarter would help QuickBooks Online Payroll calculate payroll taxes accurately and provide the correct information on your payroll tax forms.
Quarters in the calendar year are as follows:
- Jan 1 - Mar 31 (1st Quarter)
- Apr 1 - Jun 30 (2nd Quarter)
- Jul 1 - Sep 30 (3rd Quarter)
- Oct 1 - Dec 31 (4th Quarter)
Adding pay dates and payroll totals in the current quarter for prior payrolls
To complete this step, you need the following payroll information for each paycheck date in the current quarter:
- Total wages by pay type (i.e. hourly, salary, vacation, tips)
- Total tax amounts by tax type (i.e. income tax, Social Security, Medicare)
- Total deductions by deduction type (i.e. medical insurance, 401(K), garnishments)
You may find this information in your payroll reports from your previous payroll solution or spreadsheets that you use for tracking employee pay. If you don’t have the information handy, you can come back at a later time. This information is required to complete your QuickBooks Online Payroll setup to ensure that your payroll taxes and forms are accurate going forward.
For more information about entering in prior payroll in QuickBooks Online Payroll see Prior payroll overview in Online Payroll.