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About paper and envelopes for Form W-2

Employee W-2 copies can be printed on plain white paper (8.5" x 11"), or on compatible perforated W-2 stock. If you use perforated W-2 stock, we recommend that you purchase your forms from the Intuit Market or by calling Checks and Supplies at 800.433.8810 since forms purchased from office supply stores may not be compatible with our W-2 formatting.

The plain paper W-2s fit in standard number 10 single-window envelopes (4 1/8" x 9 1/2" with left-aligned window). They are not compatible with any double-window envelopes.

If you purchase perforated W-2 forms from Intuit, double-window envelopes are included in the kit.

Note: Currently, Intuit only sells the Laser W-2 Blank Perforated Paper and Envelope Kit for Online Payroll products. Intuit doesn't sell pre-printed W-2 forms for use for these products.

Intuit Online Payroll

  1. Go to Setup then Preferences > Form Printing.
  2. Select the appropriate W-2 printing option.
  3. Select OK.

QuickBooks Online Payroll

  1. Select the Gear icon at the top then Payroll Settings.
  2. Under Preferences, select Form Printing.
  3. Select the appropriate W-2 printing option.
  4. Select OK.

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