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Change the account where payroll fees are posted

Learn how to change the account you post payroll fees to

When payroll is transmitted, QuickBooks posts fees (such as monthly, employee or direct deposit fees) to a specific account. We show you how to assign the fees to a different account.

Payroll fees by default are posted to Payroll Expenses account.

  1. In QuickBooks, choose Employees, then  Send Payroll Data.
  2. Select the Preferences button to open the Payroll Service Accounts window. Then select the appropriate choice using the drop-down arrow. Change payroll fees account in QuickBooks
  3. Select Ok.
  4. Select Send. And enter the PIN.

Things to know

  • If the Preferences button is missing, update QuickBooks to the latest release.
  • You can only choose one Payroll Service Fees Account to which fees are posted.
  • In the same window, you will be able to select the Bank Account where QuickBooks should post transactions returned by the payroll service (ex: Direct Deposit or Assisted).

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