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Create pay checks in online payroll

Find out how to create pay checks with QuickBooks Online Payroll or Intuit Online Payroll.

Do you need to pay your employees? Online payroll services help you create pay checks fast. Let’s get your team paid.

Keep in mind that federal holidays can impact the direct deposit processing. Create pay checks 1 or 2 days earlier so that your employees are paid on time.

Your steps depend on which product you have.

If your sign-in screen looks like this, you use QuickBooks Online Payroll.

If your sign-in screen looks like this, you use Intuit Online Payroll.

Direct deposit processing times

When you use direct deposit, be sure to consider processing times when creating and approving checks. See When do I need to submit payroll to pay employees on time? for more information.

Any checks approved after the deadline will be processed the next business day.

Weekends and banking holidays may impact payroll processing times. If they overlap with your usual payday plan ahead so your team is paid on time.

Create pay checks in QuickBooks Online Payroll

  1. Sign in to QuickBooks Online.
  2. Go to Payroll menu and select Employees.
  3. Go to Employees.
  4. Select Run Payroll.
    • If you have more than one payroll schedule, select the schedule, then Continue.
    • Select the employees you'd like to pay.
    • Enter the hours and memos.
  5. Select Preview payroll.
  6. Select Preview payroll details or Submit payroll.
  7. Select Finish Payroll.

Create pay checks in Intuit Online Payroll

  1. Sign in to Intuit Online Payroll.
  2. Go to Payday.
  3. Select a pay schedule if you have more than one.
  4. Select the employees you'd like to pay.
    • If you have more than one payroll schedule, select the schedule, then Continue.
    • Select the employees you'd like to pay.
    • Enter the hours and memos.
  5. Select Create Pay checks.
  6. Confirm the amounts and payment methods, and select Approve Pay checks.

Tip: For next steps, you can print your pay checks, or pay your payroll taxes.

If you're interested in using free direct deposit, you easily pay employees and contractors.


I want to issue a one time paper check. How do I turn off direct deposit?

In QuickBooks Online Payroll:

  1. Go to Payroll menu and select Employees.
  2. Select Pay check List.

You’ll see the status of the pay check listed and a detailed description when hovering over the status:

  • Scheduled: We have everything we need to send this check to the bank and pay this employee on. Need to make changes? Select the net pay amount before 5:00 pm PT to modify or delete the check.
  • Processed: We already sent this employee’s pay check info to the bank and aren’t able to make any more changes. This employee will be paid by the end of the day on < date>.
  • Returned: We ran into a problem with this employee’s bank account and couldn’t pay them via direct deposit. Watch your email for details on when we’ll return these funds to your bank account. Be sure to void this check and either create a new one after correcting the employee’s bank account information, or set the pay method to paper check.
  • Canceled: Direct Deposit was not included for this pay check.
  • Paper Check: No status is listed because Direct Deposit is not included.

In Intuit Online Payroll, Intuit Online Payroll for Accountants:

You’ll need to provide your employees with a pay stub. When the check posts, employees can contact their bank to confirm the deposit.

Direct deposit funds are only deposited on open banking days (Monday- Friday). Banks have until 5:00 pm local time to post funds into a bank account per NACHA regulations.

If your worker doesn't see their funds after this time, there may be a reason. Here's how to resolve a rejected direct deposit and track down the payments with your bank.

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