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How to add a preferred vendor and create a purchase order using that preferred vendor

You can assign a preferred vendor to specific inventory items to save time when reordering those items and also create a purchase order using the preferred vendor you assigned.

Note: Vendor specific inventory items are only available in QuickBooks Online Plus.


To add a preferred vendor

You won’t be able to assign preferred vendors if you have not yet entered them in QuickBooks Online. Here are the steps to do that:

  1. Select Settings ⚙on the toolbar, then choose Products and Services.
  2. In the Products and Services screen, select New then choose the appropriate product type.
  3. Enter all necessary information. In the Preferred Vendor drop-down, choose the name of the vendor you usually purchase  items from.
  4. Select Save and Close.

To create a purchase order using your preferred vendor

Here's how to create a purchase order using your preferred vendor:

  1. From the left menu select Sales, then choose Products and Services.
  2. Select the item you want to reorder.
  3. In the Action column, select the Edit drop-down and choose Reorder.
  4. A Purchase Order window pops up which contains your vendor and item information.
  5. Select Save and send.
Note: Batch action reordering is currently not supported. Add the vendor manually to the Purchase Order in cases where you have used batch action.

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