Learn what are the differences between stock adjustment and stocktake in QuickBooks Commerce.
In QuickBooks, every method has a specific purpose. This is why using a method other than its intended purpose can greatly affect the accuracy and reliability of your data. Use the following scenarios to find out when to use stock adjustment and stocktake.
Scenario example: QuickBooks Commerce says you have 25, medium-sized, White T-shirts, in stock. When you go to the warehouse to do a physical stocktake, you realize that there are only 23 in stock, and there is no reason for the discrepancy. Do you do a Stocktake or a New Stock Adjustment?
Answer: Use the Stocktake tool. The Moving Average Cost (MAC) should only be recalculated when there is a known adjustment to the stock levels i.e. when a purchase order is created or stock levels change due to products being returned etc. If the reason for the change in stock levels is unknown, recalculating the MAC will render it inaccurate. Therefore, the Stocktake tool is the right option, as it does not affect the MAC.
A stock adjustment can update the inventory and the changes in cost. If there is an adjustment to your inventory that affects your Moving Average Cost (MAC), such as having damaged goods, promotional goods, or new products, use stock Adjustment.
Note: If the reason for the stock adjustment is not in the list of choices, you can create a customer reason for the adjustment.
Scenario example: During a stocktake, you realize that a total of 5 Cat Bowls (Purple) were damaged. You want to change the quantity of the product and account for the loss in QuickBooks Commerce. Do you do a Stocktake or New Stock Adjustment?
Answer: A New Stock Adjustment would detail the changes clearly, including the decrease in quantity and adjustments in cost which ultimately affect the MAC.