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bodie23
Level 1

Exporting Tsheets time to Quickbooks Desktop

Does TSheets post employees times directly into Quickbooks payroll? I can not figure this out. Or what are the steps to integrate the time sheets synced to payroll? The only way I can find time sheets that have been synced is to go to in QB Desktop - Employees -> Enter Time -> Use Weekly Time Sheet. But how do I get this in the QB Desktop Payroll? Is this something I have to do manually or do I have settings incorrect or procedure incorrect? In payroll it will bring up last payroll entries time, not the new data received from Tsheets

1 Comment 1
Rasa-LilaM
QuickBooks Team

Exporting Tsheets time to Quickbooks Desktop

It’s great to see you in the Community, bodie23.


I’m here to guide you on how to integrate Tsheets in QuickBooks Desktop. This way, you ‘ll be able to seamlessly track the employees’ time.


Let’s go to the Home screen to connect the company file to Tsheets. Here’s  how:

 

  1. Open the company file you want to integrate with TSheets.
  2. Make sure to sign in as the main administrator and you’re in a single-user mode.
  3. Go to the Customers menu and select Enter Time to choose Activate TSheets.
  4. Tap the Employees menu and choose Enter Time to select Activate TSheets.
  5. These actions will display another window.
  6. From there, pick Try TSheets for Free and complete the company information that was not pre-filled.
  7. Hit Try it free now.

The process may take several minutes to finish completing this first-time sync between QuickBooks and TSheets.


Once done, your new TSheets account will display in a browser window in the desktop program. The 

Setup and use the integration window will be displayed.


Next, you’ll have to set up your payroll to use the feature. Follow the instructions in the Setup and use QuickBooks Desktop for Windows and TSheets integration article. Then, proceed directly to the Steps and settings section.

 

After completing the setup, let’s sync Tsheets to QuickBooks to refresh the information.

 

  1. In your company file, go to the Employees menu and choose Enter Time to select Sync Tsheets.
  2. This will update or add any new information from QuickBooks into TSheets.
  3. Then, send Approved time from TSheets to QuickBooks.
  4. Next, export the information to the desktop program so it will show when running payroll.

Make sure to approve timesheets first before exporting it to the desktop program. Once it's transferred, it is locked down and you'll not be able to export again. The time from Tsheets will show when running payroll, 


For additional resources, these guides outline the instructions on how to map the payroll items as well as answers to frequently asked questions.

 

Keep in touch if you have any clarifications or questions. I’m more than happy to answer them for you. Have a great rest of the day.

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