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Level 1

how do i remove an employee?


how do i remove an employee?

Hi there @aloha23! Great question. In TSheets, you can archive an employee in the following way:

  • In TSheets Web, open My Team from the left navigation menu. 
  • Next to any employee click the icon that looks like 3 stacked dots.
  • Select Archive
  • Select Confirm

Archived employees will not be able to login or track time, nor will you be billed for them, but their data and timesheets will remain the in system for reporting purposes.

Let me know if you run into any trouble!

Level 1

how do i remove an employee?

There are no stacked dots< just a dash?


how do i remove an employee?

Hello @jkmoo, thank you for reaching out to us here at The Community, my name is Sherissa and I am more than happy to assist you today.


If you are logged in as the Admin in the account you should be able to see the Triple Helix (3 dots) to the far right side of each user in the My Team section.


When you click on the Triple Helix it will give you 2 options, and to remove a Team Member from the account you will select Archive.


If you are not seeing the Triple Helix, that may indicate that you are not an Admin and do not have permission to edit the Team Members in the account - you would have to reach out to the Admin of the account to accomplish what you are looking to do.


I hope this helps and if you need anything else please don't hesitate to reach back out to us here at The Community.

9130 3472 4749 9496
Level 1

how do i remove an employee?

the triple dots on the right only allow for "edit" and that does not contain an archive function that I can see. 

9130 3472 4749 9496
Level 1

how do i remove an employee?

they only option is "Edit" which does not appear to contain an archive feature. we have 3 employees who have moved from hourly to salary and we do not want to be charged the $8 per employee fee for those who do not use T-Sheets any longer.  And I am the admin user 

QuickBooks Team

how do i remove an employee?

Hi @9130 3472 4749 9496,


Thanks for joining the thread. I'll help you out with your concern on how to archive a team member in TSheets. 


I can confirm the steps provided by @Ami_D above is accurate. Since you're unable to locate the option to archive a team member, I suggest you contact our Technical Support team for assistance. 


See this article for the steps: Contact TSheets support. It has the steps both for the Computer and Mobile apps. 


Check out this article as well: Add and manage team members in TSheets. It's a detailed guide on what you can do with your team members in TSheets. 


Please know that you're always welcome to post here in the Community if you have other concerns with TSheets. I'll get back to you as soon as I can. 

Level 1

how do i remove an employee?

Your options to fix this are not there. There is NO archive function. There are several people who are salaried on here and I cannot remove them. Not even from Quickbooks.  


how do i remove an employee?

Good morning, @kclarke2009. Thank you for joining the conversation and bringing this to our attention. Depending on the type of integration, different options are available to you as an admin. 


If you have the bundled deal between QuickBooks Online Payroll and TSheets, you can't archive employees within TSheets. What you would do is make that person inactive in QuickBooks Online and then run an import. Then, that user will be archived in TSheets. 


Here's an article to walk you through archiving/terminating an employee in QuickBooks: Delete Employee in QuickBooks Online.


If the users you want to be removed from TSheets are salaried and you need them active in QuickBooks, there currently isn't a workaround for that. You should know that with this bundle, you're not being charged per user so having extra people in your account will not affect what you pay. 


I'll put in a feature request to our developers that you would like to be able to archive in TSheets. I completely understand wanting to clean up your My Team so it's simpler.


If you have any more questions, please feel free to reply to this post. Of course, let me know if you aren't using QuickBooks Online and we can continue to troubleshoot. All of us here are happy to help clarify!

Level 1

how do i remove an employee?

I don't have the option to ARCHIVE them! Please help

Content Leader

how do i remove an employee?

Hello there, johnemilystudio.


Thanks for joining the conversation. I want to make sure you're able to archive your employees in QuickBooks Online.


As mentioned above, if you have QuickBooks Online Payroll bundled with QB Time, you wouldn't be able to archive an employee in QB Time. The employee would need to be made inactive in your Online account. Here's how:

  1. Go to the Payroll menu and choose the Employees tab.
  2. Select the employee's name. 
  3. Click the Edit ✎ button next to Employment.
  4. From the Status dropdown, choose Terminated or another appropriate status: Paid Leave of AbsenceUnpaid Leave of Absence, Deceased. You can also choose Not On Payroll if you layoff or furlough an employee
  5. Select Done once finished.

The following linked article provides additional info on this process: Edit or change employee info in payroll


With this information you'll be able to get your employee marked as inactive. I'm only a comment or post away if you have any other questions.

Level 1

how do i remove an employee?

We are being charged $8 per user in Time. Some of our employees are salary and we would like to remove them from time but still be able to pay them out of QB.

Content Leader

how do i remove an employee?

Thanks for joining this thread, FullStopAviation.


I'd be glad to show you how to remove a team member from your QuickBooks Time account.


This can be done in the My Team section of your account. Here's how:

  1. Navigate to My Team.
  2. Choose the team member you need to remove.
  3. In the Details window, make the changes, and select Save.

I recommend checking out the following linked article for even more info about how to add and manage team members in QuickBooks Time.


Please feel free to reach back out if you have any other questions or concerns.

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