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CMMG2021
Level 1

Mileage

Is there any way of tracking mileage for workers using the app?  Like as in, they clock in for the day, record their miliage and at weeks end or days end they have a record or a report of their mileage.  

3 Comments
Jessica_young
QuickBooks Team

Mileage

I'm so glad you asked, @CMMG2021.

 

A fantastic way to track this within the QuickBooks TIme product will be custom fields. 

With custom fields, you can:

  • Track extra details on timesheets.
  • Make the fields required or optional.
  • Allow team members to enter the information as free-form text or numbers, which works great for tracking miles!

To Install:

  1. Go to Feature Add-ons, then select Manage Add-ons.
  2. Under Get More, find Custom Fields and select Install.

Then, you can add the field. 

  1. Select + Add Field.
  2. Add a name and, under Type, choose Whole Number for them to enter their daily mileage:

Once created, Employees will be able to fill out their totaled mileage when they clock out, or you can add them manually later.

 

I hope this was helpful!  For more information on Custom Fields within TSheets, check out this article: Set up and manage custom fields in QuickBooks Time.

 

I'm happy to help with any additional questions you have on this or anything else within the product. If this solution works for you, I'd love to know.  Take care.

CMMG2021
Level 1

Mileage

So to be clear, i want to be able to replace manual mileage log books.  Can i achieve that with this app?

 

i have added a custom job that is called mileage, can i enter odometer readings on there?

 

You mentioned at clock out that employees can enter total mileage, i am not seeing where to do that.

 

MonicaM3
Moderator

Mileage

Thanks for circling back @CMMG2021,

 

Regarding your manual mileage logbooks, it's possible this could eliminate a manual log. Take a look at the feature and reporting to be sure it's a good match for you and your business.

 

You should be able to enter odometer readings in your custom “mileage” field. Here is a great resource that goes through reporting: QuickBooks Time mileage tracking

 

You may need to add another field for your employees to enter their mileage at clock out, if you are using your “mileage” field for odometer readings.

 

If you don't have TSheets Elite or this feature is unavailable to you, let me know and I can walk you through how to set up and report on mileage manually.

 

I’ll keep an eye out for your reply. I want to make sure you get the information you need. Feel free to let me know if you have any additional questions. I’m here and happy to help.

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