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21machine
Level 1

We bill our customers more for overtime. How do I import time from tsheets and add it to an invoice as either straight or overtime at different billable rates?

We don't want the employees responsible for choosing the right service item when they clock in.

4 Comments
Angelyn_T
QuickBooks Team

We bill our customers more for overtime. How do I import time from tsheets and add it to an invoice as either straight or overtime at different billable rates?

Hello there, @21machine.

 

Welcome and thank you for posting here in the Community. I'd be delighted to help share information about TSheets and invoices.

 

The time data entered in TSheets automatically syncs in QuickBooks Online (QBO). QuickBooks is the receiver of the information and whatever TSheets feeds, that's what QBO creates. If the time was entered on QBO’s Weekly Timesheet, you can mark the Billable box to invoice the time entries. 

 

Since TSheets track the hours worked each day, there's no way to import time from there to add it to an invoice as a regular hours or overtime.

 

If you need further assistance with navigating TSheets and importing time to an invoice, I'd suggest checking with TSheets Support.

 

Also, to learn more about using Tsheets, you can check this article: Using TSheets.

 

I'm always here to help you if you have any other QuickBooks and TSheets concerns, just add a post/comment below. Have a great day ahead!

21machine
Level 1

We bill our customers more for overtime. How do I import time from tsheets and add it to an invoice as either straight or overtime at different billable rates?

Thank you for the response. Actually, our time does show up in the "drawer" on the right when I create an invoice once I've imported it from tsheets, which is great. To this point we haven't taken advantage of this feature, but we'd like to start. So my question is two parts: first, how do I set my preferences in either tsheets or quickbooks to where the time in the drawer is separated by straight and overtime (just as it's imported), and then how do I set a different billable rate for each? For example, on Project X, Bob worked 8 hours straight time and 2 overtime. When I'm ready to bill on Project X, I click "add invoice to project" and I can see Bob's time in the drawer. I need to see how many hours are straight and how many are overtime, and I need to bill the customer two different rates for this time.  How do I set this up?

Charies_M
Moderator

We bill our customers more for overtime. How do I import time from tsheets and add it to an invoice as either straight or overtime at different billable rates?

Hello there, 21machine.

 

Thanks for getting back and providing more details of your concern. Let's get this straightened out for you.

 

When setting up a different billable rate for straight and overtime, you'll need to create a different service for the regular hours and a different service for the overtime. These should be enter manually and separately.

 

Here's a guide for you to be more familiar in navigating Tsheets: Using TSheets in QBO.

Also, I'll leave you this article that contains the most commonly asked questions about TSheets that you might find helpful: Frequently Asked Questions for TSheets.

 

Should you have more queries about TSheets or need help with something else, please let me know. I'm always ready to assist.

AcidBurn
Level 1

We bill our customers more for overtime. How do I import time from tsheets and add it to an invoice as either straight or overtime at different billable rates?

That is stupid. Now you are asking employees to clock out when they hit 8 hours and re-clock in with a different service item? Employees should not have to select any service items or whether is it billable or not because most of the time, in our industry, they would NEVER know this. Please fix this to work for companies that are not restaurants or Walmart. When install smart home systems. We do tons of service calls and repairs, oftentimes for people who have never been a client but their system is down now and they need someone now. So our guys may be one place in the morning and 6 other places throughout the day. Not to mention product pick-up runs, drive time, none of which is supported in tsheets but all of which is paid for and not billed to the client. So we can't select a service item for those trips. So there are always syncing issues and I'm having to manually enter all the time, clients and service items every single payroll.

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