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Intuit
5 helpful votes

Record an invoice overpayment as a tip

Learn how to turn a customer overpayment or credit into a tip in QuickBooks Online.

When a customer overpays an invoice to give you a tip, you need to record the income. Here’s how.

Step 1: Add an income account to track tips

  1. Go to the Accounting menu and select Chart of Accounts.
  2. Select New.
  3. For Account Type, select Other Income.
  4. For Detail Type, select Other Miscellaneous Income.
  5. Enter a Name, like "Tip Revenue" and select Save and Close.

Step 2: Create a tip item

  1. Go to the Settings ⚙ icon and select Products and Services.
  2. Select New, then Non-inventory.
  3. Enter a Name, like "Tips."
  4. For Income account, select the account you created in step 1.
  5. For Sales tax category, select Nontaxable.
  6. Select Save and close.

Step 3: Record the extra money as a tip

  1. Select the Create icon ⨁.
  2. Select Invoice.
  3. Enter the Customer. In the Products/Services field, select the tip item you created in step 2.
  4. Select Save. If your credits are set up to apply automatically, you're done. Otherwise, select Receive Payment.
  5. Select the credit and then Save and close.

State laws vary on unclaimed funds. If your customer paid you too much in error, you should contact them and arrange for a refund.

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