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A client purchases gift cards in bulk by credit card, which are then given to individual vendors as incentives. How do I record this to each vendor for 1099s?

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Re: A client purchases gift cards in bulk by credit card, which are then given to individual vend...

Hi, @kim34.


I can help you with the steps in recording the purchased gift cards.


Here's how:

  1. Select the Plus (+) icon at the top, then choose Check or Expense depending on how you paid for the certificate.
  2. From the Payee drop-down, select the vendor who issued the certificate.
  3. From the Bank account (check) or Payment account (expense) drop-down, select the account used to purchase the gift certificate.
  4. In the Category details section, select the Category drop-down to select the gift certificate account for this vendor. If you don’t have an account for this vendor yet, add one by following these steps:
        a. Select Add New.
        b. Set the Account Type to Bank and detail type to Cash on hand.
        c. Give the account a name specific to the vendor and its status as a gift certificate                       account. 
        d. Enter 0 in the Balance field. The balance is established when the expense is saved.
        e. Select Save and Close.
  5. Enter the amount of the gift certificate.
  6. Select Save.

However, in recording this to individual vendors, I'd recommend consulting your accountant on what accounts to use in posting the given gift cards.


As long as the accounts are included when mapping the categories for the vendor, this will also show in 1099.


This should help get you on the right track. For more QuickBooks references you may need in the future, please feel free to access our site: Help articles for QuickBooks Online.


Let me know if you have some questions about 1099s. I'll be here to help however I can.

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